Meeting Minutes Archive

NOTICE OF PUBLIC HEARING A hearing will be held at 7:30 p.m. on August 21, 2023, at Windsor City Hall, 125 S. Main, at which citizens may be heard on the property tax rates proposed to be set by the City of Windsor, a political subdivision. The tax rates are set to produce the revenues, which the budget for the fiscal year beginning October 1, 2023, shows to be required to the current assessed valuation. The result is multiplied by 100, so the tax rate will be expressed in cents per $100.00 valuation.

Current Tax Year – 2023

Assessed Valuation Category

Residential $ 19,087,390.00

Agricultural $ 18,890.00

Commercial $ 5,048,630.00

Personal Property $ 7,760,667.00

State Assessed Valuation Category

Residential $ 1,255,465.00

Personal Property $ 132,200.00

Total $ 33,303,242.00

New Construction $ 261,716.00

The Following Tax Rates Are Proposed

Fund            Amount of Property Tax             Proposed Tax Rate

General           $ 177,839.31                                0.5340

Park                $ 65,973.72                                   0.1981

Pool                $ 33,003.51                                  0.0991

Recreation     $ 16,485.10                                   0.0495

TOTAL            $ 293,301.65                                 0.8807

The revenue required to be provided for the General Fund is $177,839.31 with a tax rate of 0.5340 per 100.00 of assessed valuation on real estate and personal property. The revenue required to be provided for the Park Fund is $65,973.72 with a tax rate of 0.1981 per 100.00 of assessed valuation on real estate and personal property. The revenue required to be provided for the Pool Fund is $33,003.51 with a tax rate of 0.0991 per 100.00 of assessed valuation on real estate and personal property. The revenue required to be provided for the Recreation Fund is $16,485.10 with a tax rate of 0.0495 per 100.00 of assessed valuation on real estate and personal property.

Increase in revenue due to reassessment of real estate is $10,443.10 for the General Fund, $3,874.11 for the Park Fund, $1,938.03 for the Pool Fund, $968.04 for the Recreation Fund. Percentage of increase/decrease due to the reassessment of real estate is 6.24% for the General Fund, 6.24% for the Park Fund, 6.24% for the Pool Fund and 6.24% for the Recreation Fund.

Posted: August 2, 2023, at 3:00 p.m.

NOTICE OF OPEN MEETING and VOTE TO CLOSE PART OF MEETING Notice is hereby given that the City of Windsor Board of Aldermen will conduct a meeting at 7:30 p.m. on Tuesday, August 15, 2023, in City Hall located at 125 S Main. The meeting room is located at the back of the building. The tentative agenda of this meeting includes: Approval of Minutes Presentation of Warrants for payment Reports 1. Collector’s Report 2. Public Works Director’s Report 3. City Admin Report 4. City Attorney’s Report 5. Fire Chief’s Report 6. Sheriff’s Department Report 7. Committee Reports: 8. Planning and Zoning Commission 9. Code Enforcement 10. Windsor Area Chamber of Commerce 11. Septemberfest Committee 12. Community Betterment Agenda Requests: 1. David Foreman- Property Purchase Request 2. Owen & Dorcas Miller – renew grazing agreement Old Business: 1. Waterline Project Estimate of Funds Invoice # 12 2. Waterline Project Change Order # 8 3. Waterline Project Monthly Inspection Report 4. Amendment # 1 to E-500 Engineering Agreement – Exhibit K New Business: Miscellaneous Business: Vote to go into closed session as authorized by RSMO Sec. 610.021 (1) (2) (3) (12) (18). Representatives of the news media may obtain a copy of this notice by contacting: Lisa Lawless, City Clerk 125 S. Main St. Windsor, MO 65360 660-647-3512 Posted: Friday, August 11, 2023, at 12:30 p.m.

Regular Board Meeting

July 18, 2023

The City of Windsor Board of Aldermen held its regular meeting on Tuesday, July 18, 2023, at 7:30 p.m. in the City Hall meeting room at 125 S. Main.

Mayor Rollins called the meeting to order at 7:30 pm with the following Aldermen present: John Morley, Danny Hampton, Steve Clubine, Mike Parris, Johanna Goosen and Newell Whetstone.

Alderman Morley made a motion, seconded, to approve the minutes, all in favor, motion carried.

Alderman Parris made a motion, seconded, to approve the warrants, all in favor, motion carried.

Alderman Morley made a motion, seconded, to approve the Collector's Report, all in favor, motion carried.

Public Works Report –Public Works Director, Lance Tucker stated during this month all required water tests have been performed and the city produced a range between 325,000 and 398,000 gallons of water. All five lift stations have been checked and monitored; no issues were found. Locates were marked for Spire, Evergy, Flinn and homeowners. Also worked on work orders and meters were read for billing. Rental Dumpsters were set. Mowing was done in several places around town and also weeded ditches and around buildings, spraying where needed. The culvert was replaced on West Birch next to Elm Street and cold patch was put down. Climbed the water tower and cut the cable that was loose and flopping. Leaks were repaired at Colorado Street, South Windsor Street and Benton Street and the meter was moved. A washed-out spot was dug out and repaired on South County Line Road. Began trimming trees overhanging the streets around town. Assisted Flinn and Son Excavating, LLC, in locates. The edge of the road by West Jackson and the Katy Trail was repaired. Door hangers were placed and water was shut off for non-payment. Potholes were filled along Benton Street. The old water main is now completely shut down and disconnected. The contractors are removing old fire hydrants. The water at the swimming pool is being routinely tested. Dumpsters were placed for the Fourth of July Celebration. Rock was placed on the access road at the SE lagoons. Sewer mains were jetted on Century Street, Colt, Jefferson, and Benton Streets. Public Works Director, Lance Tucker submitted an estimate in the amount of $4,768.47 to repair the 1990 Dump Truck.

Alderman Whetstone made a motion, seconded, to approve the estimate provided by Gene’s Auto Fab, to repair the 1990 Dump Truck as presented by Lance Tucker, all in favor, motion carried.

Alderman Clubine made a motion, seconded, to accept the Public Works report as presented by Lance Tucker, all in favor, motion carried.

Administrator’s Report – City Administrator, Lisa Lawless provided the 11th Estimate of Funds regarding the Waterline Project on the agenda for approval and submission to USDA for their approval and deposit in the Construction account to pay the expenditures. Change Order #7, that was previously approved at the Special Board of Alderman meeting on June 29, 2023. A list of complaints from residents was compiled as the project progressed. MECO was previously approved as the engineer by MoDOT regarding the 2023 Sidewalk Project and we received the first invoice from MECO Engineering for a total of $10,566.99. The federal grant reimbursement is $8,453.59 and the City portion is $2,113.40. The project cost is estimated to be $493,770 and the city will receive $395,016 in federal funding, which is intended to provide 80% of the total project cost. Scott Vogler, MECO Engineering, will be present to present contractor documents regarding the Main Street Drainage Project. A pre-construction meeting will be scheduled in the next couple of weeks. There have been several code enforcement violation letters mailed out this month including junk, debris, tall grass, damaged and disabled vehicles, and unsafe buildings. We sent 5 properties to Walton’s Lawn Care for mowing. The Tax Levy Hearing will be held in August, we will try to hold the hearing on the same date as the regular Board of Alderman Meeting, if possible.

Alderman Parris made a motion, seconded, to accept the City Administrator’s Report, all-in favor, motion carried.

Sheriff’s Report – regarding the activity for the past month.

Alderman Hampton made a motion, seconded, to accept the Henry County Sheriff’s Department Report, all in favor, motion carried.

Agenda Requests: 1. Jeff and Carol Waibel – Oak Street Vacation Request. The Waibels recently purchased a tract of land bordering Oak Street, a proposed street located in the James E. Taylor Addition to the City of Windsor and submitted their petition to vacate the street.

Alderman Goosen made a motion, seconded, to accept the petition for a thirty (30) day review, all in favor, motion carried.

2. Nick Foreman – Cerberus Development, Inc. – C-2 height requirement variance request . The request for a variance at 116 W Benton Street to allow for a maximum height of fifty (50) feet for installation of an antenna.

Alderman Whetstone made a motion, seconded, to approve the variance request of Cerberus Development, Inc. allowing for the maximum height of fifty (50) feet to install an antenna, all in favor, motion carried.

3. Richard Kantor – municipal code violations. The request is for discussion of the letter he received regarding code violations at his property. The code violations must be abated, or a public hearing will be scheduled.

Old Business:

1. Scott Vogler, MECO Engineering – Mian Street Storm Water Improvements – contractor documents. Discussion regarding setting the pre-construction meeting for the first week of August.

2. Waterline Project Estimate of Funds Invoice #11 was presented for approval. Own, Inc. presented Invoice #11 for approval.

Alderman Parris made a motion, seconded, to approve the Waterline Project Estimate of Funds Invoice #11, as submitted, all in favor, motion carried.

3. Waterline Project Change Order #7. Change order #7 was presented for approval in the amount of $25,407.54 regarding additions/deletions of waterline, hydrants, tie-ins, and asphalt.

Alderman Parris made a motion, seconded, to approve Waterline Project Change Order #7, all in favor, motion carried.

4. Waterline Project Monthly Inspection Report.

Alderman Clubine made a motion, seconded, to approve Waterline Project Monthly Inspection Report, as presented, all in favor, motion carried.

New Business:

1. Update to International Building Codes. Discussion regarding updating the International Building Codes to 2022. Alderman Goosen made a motion, seconded, to update the International Building Code used by the City to the 2022 version, all in favor, motion carried.

2. ATM Lease Agreement renewal. The renewal for the ATM Lease agreement was submitted for approval and signature.

Alderman Parris made a motion, seconded, to approve the renewal for the ATM Lease Agreement, as submitted, all in favor, motion carried.

Miscellaneous Business: 1. Fireworks – Chamber of Commerce August 5th event. The request was made for approval to schedule fireworks at the August 5th Chamber of Commerce event due the cancellation of the fireworks show at the July 4th celebration.

Alderman Hampton made a motion, seconded, to approve fireworks at the August 5th event, all in favor, motion carried.

2. Fireworks – request to allow residence to shoot personal fireworks on August 5, 2023.

Alderman Whetsone made a motion, seconded, to allow a onetime variance to the fireworks ordinance dates to allow residents to shoot personal fireworks on August 5, 2023, while still adhering to the rules and regulations in ordinance pertaining to the use of fireworks, all in favor, motion carried.

Alderman Parris made a motion, seconded, to adjourn, all in favor, motion carried.

Meeting Adjourned 8:13 p.m.

__________________________________                                    __________________________________

Ricky Rollins, Mayor                                                       Lisa Lawless, City Clerk

_____________________

Approved

Regular Board Meeting

June 20, 2023

The City of Windsor Board of Aldermen held its regular meeting on Tuesday, June 20, 2023, at 7:30 p.m. in the City Hall meeting room at 125 S. Main.

Mayor Rollins called the meeting to order at 7:30 pm with the following Aldermen present: John Morley, Steve Clubine, Mike Parris, Johanna Goosen and Newell Whetstone. Absent – Danny Hampton.

Alderman Morley made a motion, seconded, to approve the minutes, all in favor, motion carried.

Alderman Morley made a motion, seconded, to approve the warrants, all in favor, motion carried.

Alderman Morley made a motion, seconded, to approve the Collector's Report, all in favor, motion carried.

Public Works Report –Public Works Director, Lance Tucker stated during this month all required water tests have been performed and the city produced a range between 282,000 and 431,000 gallons of water. All five lift stations have been checked and monitored; no issues were found. Locates were marked for Spire, Evergy, Flinn and homeowners. Also worked on work orders and meters were read for billing. Worked on the swimming pool fixing the vacuum system, slide and replaced the lower drain covers. The pool was filled getting it ready so it could be cleaned by the lifeguards for the season. Rental Dumpsters were set. The chlorine system was repaired at the water plant. Mowing was done in several places around town and also weeded ditches and around buildings, spraying where needed. Leaks were repaired at Wall Street and Windsor Street. Also, North Street and Benton Street where the line was cut and capped. The meter was replaced at Do-it Best Hardware and a service line was installed. Assisted Flinn and Son Excavating, LLC, in finding curb stops so they could replace service lines. Door hangers were placed and water was shut off for non-payment. Potholes were filled around the town. Started digging the water leak on Y Highway. Dirt was placed around the site at Y Highway and grass seed and straw was put down. We also put grass seed and straw down at the sites at Montgomery and Center Street. Installed sign at North Commercial. Trees and brush were trimmed at Industrial and North Street. The contractor’s new line broke between Casey’s and Equity Bank and water pressure dropped. The lines were capped and both wells turned on to restore pressure as quickly as possible. Sand was put on Hyde Street. The water at the swimming pool is being routinely tested.

Alderman Morley made a motion, seconded, to accept the Public Works report as presented by Lance Tucker, all in favor, motion carried.

Administrator’s Report – City Administrator, Lisa Lawless provided the 10th Estimate of Funds regarding the Waterline Project on the agenda for approval and submission to USDA for their approval and deposit in the Construction account to pay the expenditures. Jeff Ceperley, OWN, Inc. will be available for any questions regarding Change Order #6. All easements were submitted to DNR. The 2024 State Revolving Fund Intended Use Plan was released for public comment. Our project is on the priority list to receive $1,497,101 in loan and $2,245,649 in grant for a total of $3,742,750. It looks like we could be requesting bids very soon. MECO was approved as the engineer by MoDOT regarding the 2023 Sidewalk Project. The project cost is estimated to be $493,770 and the city will receive $395,016 in federal funding. Bids were opened for the Main Street Drainage Project and Do-Right Construction & Excavating, LLC summited the lowest bid of $171,736. To date, the pool renovation expenditures total $351,055 and they will come back in September to install the pool cover. The Townhall Meeting will be on June 29, 2023. The office position was filled by Devin Snow and her first day was on Monday. There have been several code enforcement violation letters mailed out this month.

Alderman Whetstone made a motion, seconded, to accept the City Administrator’s Report, all-in favor, motion carried.

Sheriff’s Report – presented by Major Rob Hills regarding the activity for the past month.

Alderman Morley made a motion, seconded, to accept the Henry County Sheriff’s Department Report as submitted by Rob Hills, all in favor, motion carried.

Agenda Requests: 1. April Varner – accessory building setback violation. April Varner was present to ask for a variance of her accessory building that did not meet the requirements for setback. Discussion on an alternate location.

Alderman Morley made a motion, seconded, to deny the variance requested for accessory building setback violation, all in favor, motion carried.

Alderman Goosen made a motion, seconded, to allow 30 days for moving the accessory building, all in favor, motion carried.

2. Nick Foreman – Cerberus Development, Inc. The request is for access to the City Hall Network equipment and mount equipment on top of City Hall and several power poles around in the downtown area. Cerberus is also looking for grants to help facilitate the service. This service will help people that do not get good service and for travelers that visit. Project cost is $13,000.00 initially, with an amount of $3,000.00 yearly.

Alderman Goosen made a motion, seconded, to approve the amount of $6,000.00 for the City’s contribution from the ARPA Fund, as well as approval for rooftop access to City Hall, all in favor, motion carried.

3. Leonard Dean Petty – Mill Street. The request is for asphalt or new gravel on Mill Street and West Colorado.

Alderman Morley made a motion, seconded, to approve gravel to be placed on Mill Street and West Colorado, all in favor, motion carried.

Old Business:

1. Waterline Project Update – Jeff Ceperley, from OWN, Inc. (formerly Anderson Engineering) was present to discuss updates on the Waterline Project.

2. Waterline Project Estimate of Funds Invoice #10 was presented for approval. Own, Inc. presented Invoice #10 for approval and was present to answer any questions or concerns.

Alderman Parris made a motion, seconded, to approve the Waterline Project Estimate of Funds Invoice #10, as submitted, all in favor, motion carried.

3. Waterline Project Change Order #6. Change order #6 was presented for approval in the amount of $9,485.00 with time extensions to July 14, 2023 and an approval of the Certificate of Substantial Completion. Discussion on issues that have put the project behind and when the contractor would be seeding. The contractor, Flinn and Son Excavating, will come back in the fall around the end of August through September to seed. The BOA discussed adding asphalt to Old Main Street in the amount of $68,000.00.

Alderman Parris made a motion, seconded, to approve Waterline Project Change Order #6 with extension until July 14, 2023, as presented. Alderman Morley made a motion, seconded, to approve Waterline Project Substantial Completion Report, all in favor, motion carried.

Alderman Goosen made a motion, seconded, to approve the addition of asphalt to Old Main Street in the amount of $68,000.00, pending USDA approval, all in favor, motion carried.

4. Waterline Project Monthly Inspection Report. The report was presented by Jeff Ceperly, OWN, Inc.

Alderman Clubine made a motion, seconded, to approve Waterline Project Monthly Inspection Report, as presented, all in favor, motion carried.

New Business:

1. Main Street Storm Water Improvements – Notice of Award. Do-Right Construction & Excavating, LLC submitted a bid in the amount of $171,736.00.

Discussion of funding the project with ARPA and Sewer.

Alderman Goosen made a motion, seconded, to award Do-Right Construction & Excavating, LLC in the amount of their bid submitted for a total of $171,736.00, using $150.000.00 from the county ARPA fund and the balance to be paid with the Sewer Fund - Capital Outlay, all in favor, motion carried.

2. Readopt Conflict of Interest Ordinance Bill No. 23-07. Readopt ordinance to Establish Procedure to Disclose Potential Conflicts of Interest and Substantial Interests for Certain Municipal Officials.

Alderman Morley made a motion, seconded, to read by title only, Bill 23-07 (Establish Procedure to Disclose Potential Conflicts of Interest and Substantial Interests for Certain Municipal Officials), all in favor, motion carried.

Alderman Clubine made a motion, seconded, to accept the first reading of Bill 23-07 (Establish Procedure to Disclose Potential Conflicts of Interest and Substantial Interests for Certain Municipal Officials), all in favor, motion carried.

Alderman Morley made a motion, seconded, to read by title only a second time, Bill 23-07 (Establish Procedure to Disclose Potential Conflicts of Interest and Substantial Interests for Certain Municipal Officials), all in favor, motion carried.

Alderman Morley made a motion, seconded, to accept the second reading of Bill 23-07 (Establish Procedure to Disclose Potential Conflicts of Interest and Substantial Interests for Certain Municipal Officials), all in favor, motion carried, Ordinance No. 2023-07 passed.

3. Liquor License Renewals for 2023. This year’s liquor license applications were presented for board approval.

Alderman Morley made a motion, seconded, to approve all liquor license applications, as presented, all in favor, motion carried.

Miscellaneous Business:

1. Richard Kantor – maintenance worker at Farrington Park request the city offer a discounted water bill as he is a park employee.

Alderman Goosen made a motion, seconded, to approve a reduced water bill to Richard Kantor, park employee, all in favor, motion carried.

2. Street Committee requests for signage. The Street Committee requesting signage at the following: a. Family Dollar – “No Thru Semi Trucks” b. St. Charles Street & Jackson Street (West side of drive) – “No Turn” Discussion needed with MFA.

Alderman Goosen made a motion, seconded, to approve a “No Thru Semi Trucks” sign at Family Dollar and a “No Turn” sign at St. Charles Street & Jackson Street (West side of drive), all in favor, motion carried.

Alderman Goosen made a motion, seconded, to adjourn, all in favor, motion carried.

Meeting Adjourned 9:22 p.m.

__________________________________                                    __________________________________

Ricky Rollins, Mayor                                                        Lisa Lawless, City Clerk

_____________________

Approved

NOTICE OF OPEN MEETING and VOTE TO CLOSE PART OF MEETING

Notice is hereby given that the City of Windsor Board of Aldermen will conduct a meeting at 7:30 p.m. on Tuesday, July 18, 2023, in City Hall located at 125 S Main. The meeting room is located at the back of the building.

The tentative agenda of this meeting includes:

Approval of Minutes

Presentation of Warrants for payment

Reports

 1. Collector’s Report

2. Public Works Director’s Report

3. City Admin Report

4. City Attorney’s Report

5. Fire Chief’s Report

6. Sheriff’s Department Report

7. Committee Reports:

8. Planning and Zoning Commission

9. Code Enforcement

10. Windsor Area Chamber of Commerce

11. Septemberfest Committee

12. Community Betterment

Agenda Requests:

1. Jeff & Carol Waibel – Oak Street Vacation Request

2. Nick Foreman, Cerebus Development – C-2 height requirement variance request

3. Richard Kantor – Code Violation Issue

Old Business:

1. Scott Vogler, MECO Engineering –Main Street Storm Water Improvements Contractor Documents

2. Waterline Project Estimate of Funds Invoice # 11

3. Waterline Project Change Order # 7

4. Waterline Project Monthly Inspection Report

New Business:

1. Update to International Building Codes

2. ATM Lease Agreement Renewal

Miscellaneous Business:

1. Possible Fireworks – Chamber August 5th Event

Vote to go into closed session as authorized by RSMO Sec. 610.021 (1) (2) (3) (12) (18). Representatives of the news media may obtain a copy of this notice by contacting:

Lisa Lawless, City Clerk

125 S. Main St.

Windsor, MO 65360

660-647-3512

Posted: Friday, July 14, 2023, at 2:00 p.m.

NOTICE OF TOWN HALL MEETING

The City of Windsor Mayor and Board of Aldermen invites residents and organizations to take part in a community-wide town hall meeting to discuss plans on initiating a community-wide cleanup. The meeting will be held at the Assembly of God Church, located at 300 N. County Line Rd., Windsor, MO on Thursday, June 29, 2023, at 6 pm.

NOTICE OF OPEN MEETING and VOTE TO CLOSE PART OF MEETING

Notice is hereby given that the City of Windsor Board of Aldermen will conduct a meeting at 7:30 p.m. on Tuesday, June 20, 2023, in City Hall located at 125 S Main. The meeting room is located at the back of the building.

The tentative agenda of this meeting includes:

Approval of Minutes

Presentation of Warrants for payment Reports

1. Collector’s Report

2. Public Works Director’s Report

3. City Admin Report

4. City Attorney’s Report

5. Fire Chief’s Report

6. Sheriff’s Department Report

7. Committee Reports:

8. Planning and Zoning Commission

9. Code Enforcement

10. Windsor Area Chamber of Commerce

11. Septemberfest Committee

12. Community Betterment

Agenda Requests:

1. April Varner – Accessory building setback violation

2. Nick Foreman, Cerebus Development – Public access wi-fi

3. Dean Petty – Mill Street Issue

Old Business:

1. Waterline Project Update – Jeff Ceperley, OWN Engineering

2. Waterline Project Estimate of Funds Invoice # 10

3. Waterline Project Change Order # 6

4. Waterline Project Monthly Inspection Report

5. Scott Vogler, MECO Engineering – Notice of Award, Main Street Storm Water Improvements

New Business:

1. Re-adopt Conflict of Interest Ordinance Bill No. 23-07

2. Liquor Licenses-Renewal

3. Kaysinger Basin Membership

Miscellaneous Business:

Vote to go into closed session as authorized by RSMO Sec. 610.021 (1) (2) (3) (12) (18).

Representatives of the news media may obtain a copy of this notice by contacting: Lisa Lawless, City Clerk 125 S. Main St. Windsor, MO 65360 660-647-3512 Posted: Friday, June 16, 2023, at 3:00 p.m.

Regular Board Meeting May 16, 2023 The City of Windsor Board of Aldermen held its regular meeting on Tuesday, May 16, 2023, at 7:30 p.m. in the City Hall meeting room at 125 S. Main. Mayor Rollins called the meeting to order at 7:30 pm with the following Aldermen present: John Morley, Danny Hampton, Steve Clubine, Mike Parris, and Newell Whetstone. Absent – Johanna Goosen. Alderman Morley made a motion, seconded, to approve the minutes, all in favor, motion carried. Alderman Morley made a motion, seconded, to approve the warrants, all in favor, motion carried. Alderman Morley made a motion, seconded, to approve the Collector's Report, all in favor, motion carried. Public Works Report –Public Works Director, Lance Tucker stated during this month all required water tests have been performed and the city produced a range between 289,000 and 331,000 gallons of water. All five lift stations have been checked and monitored; no issues were found. Locates were marked for Spire, Evergy, Flinn and homeowners. Also worked on work orders and meters were read for billing. Cold patch was put down on Hyde Street. Equipment was maintained. Rental Dumpsters were set. The sewer jetter was used on culverts. Mowing was done in several places around town and also weeded ditches and around buildings. Hyde Street was swept. Leaks were repaired at Lakeview and at the intersection of Moniteau and Industrial. Another leak was fixed on the waterline behind the school. Several meters were replaced and also touchpads. A Hydrant was replaced at the intersection of Franklin and Florence. Dumpsters were set at the ball fields. Began putting 3” rock around the East wall of the Southeast Lagoon to prevent washout. Hole filled on Westwood. Cleaned up and dressed the area around the sewer tap at MMC. Door tags hung warning of possible shutoffs. A water leak was dug up on Y Highway and meters were assessed regarding the houses located there. The leak at North Street and Highway 2 (Benton Street) had to be cut and capped. Alderman Parris made a motion, seconded, to accept the Public Works report as presented by Lance Tucker, all in favor, motion carried. Administrator’s Report – City Administrator, Lisa Lawless provided the 9th Estimate of Funds regarding the Waterline Project on the agenda for approval and submission to USDA for their approval and deposit in the Construction account to pay the expenditures. Change Order #5 will be presented by Anderson Engineering for approval. The Mayor has asked the engineers to be present at the meeting to explain and answer questions. Scott Vogler, City Engineer is working with the City Administrator for signature of the easement for the Wastewater Project. The SRF application is still out for review and approval. Waiting for MoDOT approval regarding the 2023 Sidewalk Project. DNR approved the project plans for the Main Street Drainage Project, and it has been put out for bids. The bid opening with MECO will be on May 24, 2023, at 2:00 pm, and once tabulated will be sent to the board for review and approval. The pool is currently being filled and the contractor will be cleaning the parking lot area. Pool employees will begin cleaning and getting ready for the pool to open. The Community Outreach Workshop went well and a neighborhood survey is posted on the city website and on Facebook. An invitation to take part in the survey will be published May 19th in the Windsor Review. There are paper copies at City Hall. We are looking at Thursday June 15, 2023, at 6:00 pm for the Townhall Meeting. We are still interviewing candidates for the office position. Alderman Morley made a motion, seconded, to accept the City Administrator’s Report, all-in favor, motion carried. Sheriff’s Report – presented by Major Rob Hills regarding the activity for the past month. Alderman Morley made a motion, seconded, to accept the Henry County Sheriff’s Department Report as submitted by Rob Hills, all in favor, motion carried. Street Committee Recommendation – placing 15mph speed limit signs on West Florence to try and slow traffic. Alderman Clubine made a motion, seconded, to accept the Street Committee recommendation to place 15mph speed limit signs on West Florence, all in favor, motion carried. Windsor Chamber of Commerce – The request was made for approval of the Farrington Park Summer Celebration on August 5, 2023, from 12:00 noon until 10:00 pm. The event would include a beer garden and live music. Alderman Whetstone made a motion, seconded, to approve the Farrington Park Summer Celebration on August 5, 2023, from 12:00 noon until 10:00 pm, with a beer garden supplied by the American Legion from 12:00 noon until 10:00 pm, and live music from 4:00 pm until 10:00 pm. Roll call vote: Yes - Danny Hampton, Steve Clubine, Mike Parris, and Newell Whetstone. No - John Morley. Absent -Hanna Goosen 4 to 1, Motion Passed. Agenda Requests: 1. T.H. Rogers – Customer Appreciation Celebration. The event to be on June 2, 2023, from 9:00 am until 2:00 pm, requesting to close the East side of Benton Street between North Windsor Street and the alley between Main Street and Windsor Street for vendors and public seating, from 11:00 am until 1:00 pm. Alderman Whetstone made a motion, seconded, to approve the T.H. Rogers Customer Appreciation Celebration, on June 2, 2023, from 9:00 am until 2:00 pm, with the closure of the East side of Benton Street between North Windsor Street and the alley between Main Street and Windsor Street, from 11:00 am until 1:00 pm. Roll call vote: Yes - Danny Hampton, Steve Clubine, Mike Parris, and Newell Whetstone. No - John Morley. Absent -Hanna Goosen 4 to 1, Motion Passed. 2. Windsor Dog Pound – Food Truck Festival. The request is to hold a dog pound “meet and greet” on June 24, 2023, from 12:00 noon until 4:00 pm., at the City of Windsor Dog Pound. The event will include food truck vendors offering 20%-50% discounts allowing for donation to the pound. Patrons will be able to see the dogs that are available for adoption. Alderman Parris made a motion, seconded, to approve the Windsor Dog Pound Food Truck Festival, on June 24, 2023, from 12:00 noon until 4:00 pm, at the City of Windsor Dog Pound, all in favor, motion carried. Old Business: 1. Waterline Project Update - Mayor Rollins asked Anderson Engineering to be present for clarification regarding the engineering fees and change orders. Jeff Ceperly, engineer, Robin Ceperly, and Patrick O’Bryant, engineer, were present. Melody Roach, USDA, was also present. An inspection occurred earlier this afternoon with City officials, Anderson Engineering and Melody Roach. It was determined there was substantial work completed on the project so far, although not all pipe has been connected yet and the cleanup is about ready to begin. Also, they are about halfway finished with the asphalting project. The project follows the USDA budget guidelines and when there are estimations there have to be change orders made to update the amounts with the actual funds expended. Discussion on project costs summary. 2. Waterline Project Estimate of Funds Invoice #9 was presented for approval. Anderson Engineering was present to answer any questions or concerns. Alderman Parris made a motion, seconded, to approve the Waterline Project Estimate of Funds Invoice #9, as submitted, all in favor, motion carried. 3. Waterline Project Change Order #5. The change order previously submitted by Anderson Engineering was discussed with a 30-day extension resulting in a total cost of $36,826.32. Alderman Parris made a motion, seconded, to approve Waterline Project Change Order #5, as presented. Alderman Morley made a motion, seconded, to approve Waterline Project Change Order #5, with the amendment to include the Letter of Completion. Alderman Parris made a motion, seconded, to accept the amendment to Waterline Project Change Order #5 including the Letter of Completion, all in favor, motion carried. 4. Waterline Project Monthly Inspection Report. The report was presented by Anderson Engineering. Alderman Clubine made a motion, seconded, to approve Waterline Project Monthly Inspection Report, as presented, all in favor, motion carried. New Business: None. Miscellaneous Business: 1. City of Windsor Spring and Fall Clean-up. – It was suggested to include Saturday plus an additional weekday for the clean-up schedules. Discussion regarding additional days being added. No action was taken and it is tabled until further notice. Alderman Parris made a motion, seconded, to adjourn, all in favor, motion carried. Meeting Adjourned 9:05 p.m.

NOTICE OF OPEN MEETING and VOTE TO CLOSE PART OF MEETING Notice is hereby given that the City of Windsor Board of Aldermen will conduct a meeting at 7:30 p.m. on Tuesday, May 16, 2023, in City Hall located at 125 S Main. The meeting room is located at the back of the building. The tentative agenda of this meeting includes: Approval of Minutes Presentation of Warrants for payment Reports 1. Collector’s Report 2. Public Works Director’s Report 3. City Admin Report 4. City Attorney’s Report 5. Fire Chief’s Report 6. Sheriff’s Department Report 7. Committee Reports: 8. Planning and Zoning Commission 9. Code Enforcement 10. Windsor Area Chamber of Commerce – Request event approval 11. Septemberfest Committee 12. Community Betterment Agenda Requests: 1. T.H. Rogers - Event & Street Closure Request 2. Josie Kaufmann, Animal Control Officer - Dog Pound Event Request Old Business: 1. Waterline Project Update – Jeff & Robin Ceperley, Anderson Engineering 2. Waterline Project Estimate of Funds Invoice # 9 3. Waterline Project Change Order # 5 4. Waterline Project Monthly Inspection Report 5. Spring and Fall Cleanup New Business: Miscellaneous Business: Vote to go into closed session as authorized by RSMO Sec. 610.021 (1) (2) (3) (12) (18). Representatives of the news media may obtain a copy of this notice by contacting: Lisa Lawless, City Clerk 125 S. Main St. Windsor, MO 65360 660-647-3512 Posted: Friday, May 12, 2023, at 1:50 p.m.

Regular Board Meeting April 18, 2023 The City of Windsor Board of Aldermen held its regular meeting on Tuesday, April 18, 2023, at 7:30 p.m. in the City Hall meeting room at 125 S. Main. Mayor Rollins called the meeting to order at 7:30 pm with the following Aldermen present: John Morley, Debbie Bowers, Steve Clubine, Jakob Erdmann, Hanna Goosen, and Newell Whetstone. Alderman Morley made a motion, seconded, to approve the minutes, all in favor, motion carried. Alderman Morley made a motion, seconded, to approve the warrants, all in favor, motion carried. Alderman Morley made a motion, seconded, to approve the Collector's Report, all in favor, motion carried. Public Works Report –Public Works Director, Lance Tucker stated during this month all required water tests have been performed and we produced a range between 271,000 and 321,000 gallons of water. All five lift stations have been checked and monitored; no issues were found. Locates were marked for Spire, Evergy, Flinn and homeowners. Also worked on work orders and meters were read for billing. Sewer mains were jetted on the alley behind Wagon Wheel, Circle Drive, Century, Holmes, and West Colt. Culverts were disposed of on California Street. Low spots filled and low water crossing at SW Lagoon repaired. Cold patch was put down on Hyde and Jackson Streets. Equipment was maintained. Landscaping at City Hall was pruned and maintained. Rental Dumpsters were set. The sewer jetter was maintained and several culverts were jetted out. Mowing was done in several places around town. Prep work for culvert replacements. Door tags hung. Alderman Morley made a motion, seconded, to accept the Public Works report as presented by Lance Tucker, all in favor, motion carried. Administrator’s Report – City Administrator, Lisa Lawless provided the 8th Estimate of Funds regarding the Waterline Project on the agenda for approval and submission to USDA for their approval and deposit in the Construction account to pay the expenditures. There is a 5th Change Order to be presented by Anderson Engineering for approval. The Mayor has asked the engineers to be present at the meeting to explain. The City Attorney approved the requests for signature of the easement for the Wastewater Project. An agreement outlining the requests will be presented next week. Once Bill 23-05 is approved, DNR will have all requested documentation to submit the SRF application for review and approval. Waiting for MoDOT approval regarding the 2023 Sidewalk Project and approval for the plans for the Main Street Drainage Project, so the City can put it out for bids. The contractor will install the interglass beginning on May 1, 2023, and the Project Manager believes we can begin filling the pool about mid-May as long as the weather permits. The Community Outreach Workshop will be held at the Assembly of God Church on April 27, 2023, beginning at 6:00 pm. A neighborhood survey will be sent out for input and information. Once held, the next step is a Townhall Meeting. A reminder to share addresses of abandoned homes that need razing for a future CDBG project. A webinar regarding ARPA funds is scheduled next week to also clarify where funds can be expended from the Wastewater Project. Alderman Morley made a motion, seconded, to accept the City Administrator’s Report, all-in favor, motion carried. Sheriff’s Report – presented by Major Rob Hills regarding the activity for the past month. Alderman Morley made a motion, seconded, to accept the Henry County Sheriff’s Department Report as submitted by Rob Hills, all in favor, motion carried. Old Business: 1. Tara French – Drainage Issue at 416 E Washington Street – previously requested the City repair the collapsed trench drain located in her driveway because she believes it was caused from the neighbor’s clogged culvert on Holmes. Discussion regarding the attorney opinion and Ms. French was given a copy of the opinion from the City Attorney advising the city would not be able to do what she asks. However, it was suggested the city should reimburse Ms. French her cost for the survey. Alderman Erdmann made a motion to reimburse Ms. French her cost for the survey, Roll call vote: Yes – John Morley, Debbie Bowers, Steve Clubine, Jakob Erdmann, and Hanna Goosen No –Newell Whetstone. 5 to 1, Motion Passed. 2. An ordinance amending Chapter 710: User Charge System – Bill No. 23-05. Alderman Morley made a motion, seconded, to read by title only, Bill 23-05 (Chapter 710: User Charge System), all in favor, motion carried. Alderman Clubine made a motion, seconded, to accept the first reading of Bill 23-05 (Chapter 710: User Charge System), all in favor, motion carried. Alderman Morley made a motion, seconded, to read by title only a second time, Bill 23-05 (Chapter 710: User Charge System), all in favor, motion carried. Alderman Clubine made a motion, seconded, to accept the second reading of Bill 23-05 (Chapter 710: User Charge System), all in favor, motion carried, Ordinance No. 2023-05 passed. 3. An ordinance enacting a new Chapter 505.225 in Title V: Streets and Culverts – Bill No. 23-06. Alderman Morley made a motion, seconded, to read by title only, Bill 23-06 (Chapter 505.225: Duty of Maintenance of Private Property and Area Adjoining Right-of-Way), all in favor, motion carried. Alderman Clubine made a motion, seconded, to accept the first reading of Bill 23-06 (Chapter 505.225: Duty of Maintenance of Private Property and Area Adjoining Right-of-Way), all in favor, motion carried. Alderman Morley made a motion, seconded, to read by title only a second time, Bill 23-06 (Chapter 505.225: Duty of Maintenance of Private Property and Area Adjoining Right-of-Way), all in favor, motion carried. Alderman Clubine made a motion, seconded, to accept the second reading of Bill 23-06 (Chapter 505.225: Duty of Maintenance of Private Property and Area Adjoining Right-of-Way), all in favor, motion carried, Ordinance No. 2023-06 passed. 4. Elm Branch Bridge Project Temporary & Permanent Easements. Alderman Morley made a motion, seconded, to donate the requested 0.01 acre for a Temporary Construction Easement on Elm Branch Road over Windsor LK Spillway, all in favor, motion carried. Alderman Morley made a motion, seconded, to donate the requested 0.01 acre for a Permanent Easement on Elm Branch Road over Windsor LK Spillway, all in favor, motion carried. Alderman Clubine made a motion, seconded, to approve a Temporary Construction Easement on Elm Branch Road over Windsor LK Spillway, all in favor, motion carried. Alderman Erdmann made a motion, seconded, to approve a Permanent Easement on Elm Branch Road over Windsor LK Spillway, all in favor, motion carried. 5. Waterline Project Estimate of Funds Invoice #8 was presented for approval. Mayor Rollins indicated he had asked Anderson Engineering for clarification regarding the engineering fees and change orders. A narrative and spreadsheet were received from Patrick O’Bryant, engineer. Alderman Erdmann asked if the fees were in line with the engineering budget. Alderman Bowers made a motion, seconded, to approve the Waterline Project Estimate of Funds Invoice #8, as submitted, all in favor, motion carried. 6. Waterline Project Change Order #5. The change order submitted by Anderson Engineering calls for additions including: 8” (with directional boring) and 6” C900 PVC pipe, 2” SDR-21 Class 200 PVC pipe, 6” 3-way fire hydrant assembly and 2” Post Hydrant End of Line Assembly; and deletions including: Main Line pressure testing, sampling, final clean-up and 18” CMP Culvert Pipe, resulting in a total cost of $26,968.32. Discussion as to the items listed. The order was tabled for additional information and no action was taken. 7. Discussion regarding the 2” line along Main Street from Highway Y, presented as an option in the narrative by Patrick O’Bryant, engineer for Anderson Engineering, which could result in Waterline Project Change Order #6 (unofficially). 8. The Waterline Project Monthly Inspection Report was presented for informational purposes only. 9. City Clerk Position. Alderman Clubine asked the Board to readdress the position of City Clerk and asked for reconsideration of the duties and proposed salary. Discussion regarding the actual needs of this position and how to redefine it. Alderman Morley made a motion, seconded, to withdraw the posting for a fulltime City Clerk, with benefits, all in favor, motion carried. Alderman Whetstone made a motion, seconded, to post a fulltime position, with benefits, for an Administrative Assistant, focusing on Code Enforcement, all in favor, motion carried. New Business: 1. Swearing in Elected Officials. Alderman Morley made a motion, seconded, to read the Election Resolution 23-01 regarding the April 4, 2023, Election Results, all in favor, motion carried. Alderman Morley made a motion, seconded, to approve the reading of the Election Resolution 23-01 regarding the April 4, 2023, Election Results, all in favor, motion carried. Ricky Rollins was sworn in as Mayor; Danny Hampton, was sworn in as Ward I Alderman, Mike Parris, was sworn in as Ward II Alderman, and Johanna Goosen, was sworn in as Ward III Alderman for the new term beginning April 2023 to April 2025. 2. Mayor Pro-tem named. Alderman Whetstone made a motion, seconded, to approve the nomination of Steve Clubine, as Mayor Pro-tem for the new term, all in favor, motion carried. 3. Committee Assignments. Nominations were made to assign Alderman Whetstone to the Planning & Zoning Committee removing Alderman Goosen; also, to assign Alderman Goosen to the Street Committee, removing Alderman Whetstone. Alderman Clubine made a motion, seconded, to approve the nomination to reassign Alderman Whetstone to the Planning & Zoning Committee and Alderman Goosen to the Street Committee-tem for the new term, all in favor, motion carried. 4. Laborer Position. The position of general laborer has been posted. Agenda Request: 1. Michael Egger –Street Vacation Request – Mr. Egger submitted via email requesting the Board vacate a portion of North Commercial Street. The City’s lift station is located at the end of the road. Alderman Morley made a motion, seconded, to place a sign designated “No Thru Traffic” at the corner of North Pettis and West Bowen Streets, all in favor, motion carried. 2. Boot Block Request: American Legion Ladies Auxiliary. The request was submitted for a boot blook for the American Legion Ladies Auxiliary Annual Poppy Drive to be held on May 27, 2023, from 9am to 12pm. Alderman Whetstone made a motion, seconded, to approve the boot block for American Legion Ladies Auxiliary for May 27, 2023, from 9am to 12pm, all in favor, motion carried. Miscellaneous Business: 1. DNR Service Line- waterline material. Public Works Director, Lance Tucker suggested a mud vac would help with identifying and creating the inventory of private waterlines. 2. Community Workshop reminder. The City of Windsor Neighborhood Clean-Up and Community Outreach Program Workshop will be held on April 27, 2023, beginning at 6:00 pm. 3. Birch Street split off to Elm Street is caved in and will be addressed. Alderman Clubine made a motion, seconded, to adjourn, all in favor, motion carried. Meeting Adjourned 9:26 p.m.

NOTICE OF OPEN MEETING and VOTE TO CLOSE PART OF MEETING Notice is hereby given that the City of Windsor Board of Aldermen will conduct a meeting at 7:30 p.m. on Tuesday, April 18, 2023, in City Hall located at 125 S Main. The meeting room is located at the back of the building. The tentative agenda of this meeting includes: Approval of Minutes Presentation of Warrants for payment Reports 1. Collector’s Report 2. Public Works Director’s Report 3. City Admin Report 4. City Attorney’s Report 5. Fire Chief’s Report 6. Sheriff’s Department Report 7. Committee Reports: 8. Planning and Zoning Commission – City Limit Expansion 9. Code Enforcement 10. Windsor Area Chamber of Commerce 11. Septemberfest Committee 12. Community Betterment Old Business: 1. Tara French – Drainage Issue 2. Chapter 710: User Charge System – Bill No. 23-05 3. Duty of Maintenance – Bill No. 23-06 4. Elm Branch Bridge Project Temporary & Permanent Easements 5. Waterline Project Estimate of Funds Invoice # 8 6. Waterline Project Change Order # 5 7. Waterline Project Monthly Inspection Report New Business: 1. Election Resolution 23-01 2. Swearing in Elected Officials 3. Mayor Pro-tem 4. Committee Assignments 5. Laborer Position Agenda Requests: 1. Michael Eggers – Street Vacation Request 2. Boot Block - American Legion Ladies Auxiliary Miscellaneous Business: Vote to go into closed session as authorized by RSMO Sec. 610.021 (1) (2) (3) (12) (18). Representatives of the news media may obtain a copy of this notice by contacting: Lisa Lawless, City Clerk 125 S. Main St. Windsor, MO 65360 660-647-3512 Posted: Friday, April 14, 2023, at 3:30 p.m.

Regular Board Meeting March 21, 2023 The City of Windsor Board of Aldermen held its regular meeting on Tuesday, March 21, 2023, at 7:30 p.m. in the City Hall meeting room at 125 S. Main. Mayor Rollins called the meeting to order at 7:30 pm with the following Aldermen present: John Morley, Debbie Bowers, Steve Clubine, Jakob Erdmann, Hanna Goosen, and Newell Whetstone. Alderman Morley made a motion, seconded, to approve the minutes, all in favor, motion carried. Alderman Morley made a motion, seconded, to approve the warrants, all in favor, motion carried. Alderman Clubine made a motion, seconded, to approve the Collector's Report, all in favor, motion carried. Public Works Report –Public Works Director, Lance Tucker stated during this month all required water tests have been performed and we produced a range between 233,000 and 306,000 gallons of water. All five lift stations have been checked and monitored; no issues were found. Locates were marked for Spire, Evergy, Flinn and homeowners. Also worked on work orders and meters were read for billing. Repairs and/or replacements were made on Lakeview, West Benton, Wall Street, North Street and East Florence. Sweeping started on Jackson Street. Culverts were dug up and replacements put in on California Street. Potholes were filled and rock added in spots on High Street. The washer and dryer were moved at the dog pound. Several culverts were jetted out. The mowers were cleaned and maintenance was performed for the coming season. Alderman Whetstone made a motion, seconded, to accept the Public Works report as presented by Lance Tucker, all in favor, motion carried. Administrator’s Report – City Administrator, Lisa Lawless provided the 7th Estimate of Funds regarding the Waterline Project on the agenda for approval and submission to USDA for their approval and deposit in the Construction account to pay the expenditures. There is a 4th Change Order to be presented by Anderson Engineering for approval. Almost all easements have been signed for the Wastewater Project. Once MoDOT reviews the plans for the Main Street Drainage Project, the City can put it out for bids. The contract from MECO regarding the 2023 Sidewalk Project has been submitted to MoDOT for approval. The rendering process and forming the stairs was performed on the pool. The contractor is waiting for the curing process before further installation can begin. The City Administrator is reaching out to different organizations for participation in working with the City and also looking at a future CDBG project. Rick Watson, Henry County Clerk informed us that Bill Boyer is registered as a write-in candidate for Ward I. Discussion regarding setting the date for the Spring Clean-up on May 7-10. The Street Committee and Pool Committee will meet on April 28, 2023. A future date is also needed for the Ordinance Committee to meet. Alderman Morley made a motion, seconded, to accept the City Administrator’s Report, all-in favor, motion carried. Sheriff’s Report – presented by Major Rob Hills regarding the activity for the past month. Alderman Morley made a motion, seconded, to accept the Henry County Sheriff’s Department Report as submitted by Rob Hills, all in favor, motion carried. Planning and Zoning – A letter was received from Bill Anderson, P&Z Commission Chairman, asking the Board to consider annexation of the State Highway Right-of-Ways in certain areas with a possible benefit to attract potential investors. No private property would be affected at this time. Discussion regarding the maintenance of those rights-of-way and that the annexation would only include the rights-of-way only. Alderman Morley made a motion to decline the Planning and Zoning recommendation for annexation of the State Highway Right-of-Way, Roll call vote: Yes – John Morley and Debbie Bowers. No – Steve Clubine, Jakob Erdmann, Hanna Goosen and Newell Whetstone. 2 to 4 Motion Failed Septemberfest – Dennis Bowers present to ask Board to approve an alcohol waiver at the fairgrounds for the following event dates, as well as alcohol waiver and street closures for Septemberfest: Bull Blast – May 20, 2023, Septemberfest August 31-September 3, 2023, and Truck and Tractor Pull – September 3, 2023. Street Closures pending a carnival – August 28, 2023-September 3, 2023, on West Benton for carnival, and East Benton for events beginning on August 31, 2023-September 3, 2023. Alderman Morley made a motion, seconded, to approve the street closures requested along with an alcohol waiver on E. Benton during the Septemberfest Event and to approve the events at the Rodeo Grounds allowing open container and to allow a beer garden during the Bull Blast and the truck and Tractor Pull with the stipulation the vendor has valid insurance and their State liquor license, all in favor, motion carried. Agenda Request: 1. Missouri Municipal League – Thomas Oldham present to discuss the benefits of membership with the Missouri Municipal League and scholarship opportunities. 2. James Waibel – Dog bite issue. Mr. Waibel was present to let the Board know that he and his girlfriend do not request a hearing regarding their dog but to request they be allowed to rehome the dog outside city limits. Discussion from the Board that this is the second time Mr. Waibel and his girlfriend have been issued a citation regarding a dog bite issue with their dogs. Alderman Bowers made a motion, seconded, to retain the dog in the pound until it can be appropriately removed from the city limits, all in favor, motion carried. 3. Michael Egger –Street Vacation Request - submitted via email requesting the Board vacate a portion of Commercial Street. Discussion that this is where the City’s lift station is located. No action was taken. 4. Tara French – Drainage Issue at 416 E Washington Street - requesting the City repair the collapsed trench drain located in her driveway because she believes it was caused from the neighbor’s clogged culvert on Holmes. Ms. French stated her belief that the drain was installed in 1966 and was working until now. Discussion regarding the survey she provided and that the issue occurred during an unusually heavy rainfall. Also, the Board agrees the driveways, culverts and ditches are ultimately the responsibility of the property owner. Alderman Erdmann made a motion, seconded, to obtain an estimate for repair of the damage to the trench drain at 416 E. Washington Street, but the Board wants to get clarification from the City Attorney and his recommendation on how to proceed, all in favor, motion carried. 5. Aaron Fowler – Code Dispute – Mr. Fowler present to discuss installing a fence at the property where he lives. Discussion that the last time he came before the Board he stated he would follow the process to install a fence. Mr. Fowler stated he needed to wait because of the ongoing digging with regard to the waterline project. He also stated he wanted to install a fence as close to the property line as possible including the front area. The Board reminded him that the ordinances regarding fencing would need to be followed. Mr. Fowler believes he is being targeted but the Board assured him that that is not the case. Mr. Fowler stated he will take the steps necessary to be in compliance with the fence installation. Old Business: 1. Sealed Residential Mowing Bids opened – Walton’s Mowing for small yard mowing $100/brush removal $100, medium yard mowing $175/brush removal $175, and large yard mowing $225/brush removal $225. Alderman Morley made a motion, seconded, to approve the bid submitted by Walton’s Mowing, all in favor, motion carried. 2. Sealed Hauling Bids opened – Chuck Coffey Trucking, LLC for $6.70 per ton. Alderman Bowers made a motion, seconded, to approve the bid submitted by Chuck Coffey Trucking, LLC, all in favor, motion carried. 3. Sealed City Hall Security Bids opened – there were no bids submitted. Alderman Morley made a motion, seconded, to get an estimate for the cost of security and alarm system for City Hall, all in favor, motion carried. New Business: 1. Waterline Project Estimate of Funds Invoice #7 was presented for approval. Alderman Morley made a motion, seconded, to approve the Waterline Project Estimate of Funds Invoice #7, as submitted, all in favor, motion carried. 2. Waterline Project Change Order #4. The change order submitted by Anderson Engineering, calls for additions and deletions regarding work performed on Highway 52 at Highway Y, Highway Y at Ohio, Windsor Street at Highway Y and tie-in and flush hydrants, resulting in a total cost of $2,410.80. Alderman Clubine made a motion, seconded, to approve the Waterline Project Change Order #4, as submitted, all in favor, motion carried. 3. The Waterline Project Monthly Inspection Report was presented for informational purposes only. 4. Office Position – Mayor Rollins asked for position of City Clerk which has been held dually by City Administrator, Lisa Lawless for over 4 years, to be filled. Alderman Morley made a motion, seconded, to approve posting the City Clerk position, all in favor, motion carried. Alderman Erdmann made a motion, seconded, to adjourn, all in favor, motion carried. Meeting Adjourned 10:00 p.m.

NOTICE OF OPEN MEETING and VOTE TO CLOSE PART OF MEETING Notice is hereby given that the City of Windsor Board of Aldermen will conduct a meeting at 7:30 p.m. on Tuesday, March 21, 2023, in City Hall located at 125 S Main. The meeting room is located at the back of the building. The tentative agenda of this meeting includes: Approval of Minutes Presentation of Warrants for payment Reports 1. Collector’s Report 2. Public Works Director’s Report 3. City Admin Report 4. City Attorney’s Report 5. Fire Chief’s Report 6. Sheriff’s Department Report 7. Committee Reports: 8. Planning and Zoning Commission: Recommendation to expand City Limits 9. Code Enforcement 10. Windsor Area Chamber of Commerce 11. Septemberfest Committee 12. Community Betterment Agenda Requests: 1. Thomas Oldham – Benefits of Missouri Municipal League and Scholarship Opportunities 2. James Waibel – Dog Bite Issue 3. Michael Eggers – Street Vacation Request 4. Tara French – Drainage Issue 5. Aaron Fowler – Code Dispute Old Business: 1. Open Sealed Residential Mowing Bids 2. Open Sealed Hauling Bids 3. Open Sealed City Hall Security Bids New Business: 1. Waterline Project Estimate of Funds Invoice # 7 2. Waterline Project Change Order # 4 3. Waterline Project Monthly Inspection Report 4. Office Position Miscellaneous Business: Vote to go into closed session as authorized by RSMO Sec. 610.021 (1) (2) (3) (12) (18). Representatives of the news media may obtain a copy of this notice by contacting: Lisa Lawless, City Clerk 125 S. Main St. Windsor, MO 65360 660-647-3512 Posted: Friday, March 17, 2023, at 3:30 p.m.

Regular Board Meeting February 21, 2023 The City of Windsor Board of Aldermen held its regular meeting on Tuesday, February 21, 2023, at 7:30 p.m. in the City Hall meeting room at 125 S. Main. Mayor Rollins called the meeting to order at 7:30 pm with the following Aldermen present: John Morley, Debbie Bowers, Steve Clubine, Jakob Erdmann, Hanna Goosen, via zoom, and Newell Whetstone. Alderman Clubine made a motion, seconded, to approve the minutes, all in favor, motion carried. Alderman Morley made a motion, seconded, to approve the warrants, all in favor, motion carried. Alderman Morley made a motion, seconded, to approve the Collector's Report, all in favor, motion carried. Public Works Report –Public Works Director, Lance Tucker stated the new bridge on Highway 52 is open for traffic and the temporary bypass has been blocked. We may need to put gravel on that part of Main Street that has seen excessive use during these past months while the bridge project was going on. Utility Services repaired the crack in the weld at the bottom of the bowl of the water tower. Their report reflected that the bowl showed some staining and needs a chemical cleanout, which will be scheduled after the completion of the current waterline project. The water tower was refilled. During this month all required water tests have been performed and we produced a range between 240,000 and 525,000 gallons of water. Well Number 5 was cleaned and all five lift stations have been checked and monitored; no issues were found. The City assisted Dittmer Ditching, LLC, with tapping the sewer line at the new Midwest Metal Craft building on Industrial Drive and once completed the road that was cut in was backfilled. Locates were marked for Spire, Evergy, Flinn and homeowners. Also worked on work orders and meters were read for billing. The alleys from Jackson to Florence were worked on as well as gravel placed at the entrance to Old Main and Indiana Streets. Met with Mid America Pool Renovation at the City Pool. Submitted the water report to DNR. A big pile of trash had to be picked up at the corner of Railroad and Grant Street. The water meter was repaired and moved to the outside of the Muffler Shack. A 4-inch cast iron main broke on West Florence while Flinn and Son Excavating was boring. The whole triangle area had to be shut down and a Boil Advisory was issued for that area. Other leaks included: a 4-inch cast iron water main across from the high school, also one on Montgomery and a 2 ½ inch steel line at the intersection of North and Westwood. “Watch for Children” signs were placed on Windsor Street and “Curve” signs were put up on Jackson Street. The sewer mains were jetted out between Holmes and Century Streets and Benton Street. Alderman Morley made a motion, seconded, to accept the Public Works report as presented by Lance Tucker, all in favor, motion carried. Administrator’s Report – City Administrator, Lisa Lawless provided the 6th Estimate of Funds regarding the Waterline Project on the agenda for approval and submission to USDA for their approval and deposit in the Construction account to pay the expenditures. There is a 3rd Change Order to be presented by Anderson Engineering for approval. Administrator Lawless and Public Works Director, Lance Tucker met with Shane Graupman, DNR Project Manager; Scott Vogler and Steve Goehl, DA Davidson Bond Council to discuss the status of the project. DNR is requesting amendments to the language in the City’s Sewer User Ordinance. Once the amendments are approved the City should receive approval from the State Revolving Fund. Scott Vogler will present the service contract from MECO regarding the 2023 Sidewalk Project. Approval is needed from the Board to request bids for hauling and residential mowing. Also, we expect to receive sever bids for a security system at City Hall. The bid opening will be in March. The Ordinance Committee will submit Bill 23-02 and Bill 23-03 for approval. Businessman, Sam Sloan made a cash donation of $46,500.00, to be used to purchase bleachers at the ballfield and a motion is needed to transfer the money to recreation fund for its use. Mr. Sloan has also shared that he is willing to pay the City’s portion of the next CDBG grant a motion is requested to pursue an 80/20 grant. Finally, we have been informed that Ann Black, grant writer that assisted the City with the last CDBG Grant, is retiring and we have met with a woman who would be willing to assist us in her place. Alderman Morley requested the City hold a meeting to enlist help from other entities like the Health Department, Sheriff’s Department and Fire Department, as well as churches and individuals willing to help identify properties that need to be cleaned and brought into compliance with the City Ordinances. The discussion concluded that we need to reach out for more information. Alderman Morley suggested that maybe Mr. Sloan would be willing to help with funds for dumpsters, etc. A Demolition Grant was discussed with Scott Vogler sharing some additional information that the grant would be an 80/20 split and need to include at least 5 houses to be razed. Alderman Morley made a motion, seconded, to request bids for hauling and residential mowing, all in favor, motion carried. Alderman Erdmann made a motion, seconded, to transfer the funds donated from Sam Sloan in the amount of $46,500.00, to the recreation fund for their use, all-in favor, motion carried. Alderman Erdmann made a motion, seconded, to pursue a CDBG Grant for the next road project, all-in favor, motion carried. Alderman Clubine made a motion, seconded, to accept the City Admin Report, all-in favor, motion carried. Sheriff’s Report – presented by Major Rob Hills regarding the activity for the past month. Alderman Morley made a motion, seconded, to accept the Henry County Sheriff’s Department Report as submitted by Rob Hills, all in favor, motion carried. Agenda Request: 1. Carla Cobb – South Hyde Street road resurfacing. Carla presented her signed petition and pictures of the street. Mayor Rollins told her the City is looking at this area and area’s like it but to be eligible, it must meet certain criteria. It is not possible in the very near future but as soon as cold patch is available, we can go over and patch it. 2. Dale Eckhoff – West Florence Street from Main Street to Cherry Street. Dale is requesting a sign prohibiting trucks from traveling along this street. He also requested a sign to slow down the traffic. Alderman Morley made a motion, seconded, to place a sign in the most appropriate place to prohibit trucks from traveling along West Florence Street from Main Street to Cherry Street, all in favor, motion carried. 3. VFW Post 2610 Boot Block request – The VFW is requesting a Boot Block at the four-way for the Annual Poppy Drive. Funds collected will be used for local veterans, their families, and the annual scholarship program. Alderman Morley made a motion, seconded, to approve Boot Block request at the four-way for the VFW Post 2610 Annual Poppy Drive on May 13, 2023, from 9:00 am to 1:00 pm, all in favor, motion carried. Old Business: 1. TAP Project – MECO Engineering Services Contract 903-011 (Design) and 903-012 (Construction) MoDOT Project TAP 9901(442) - presented by Scott Vogler, City Engineer, to continue the sidewalk on North County Line Road, from North Main Street/Highway 52 to East Colorado Street (Farrington City Park). Alderman Erdmann made a motion, seconded, to approve MECO Engineering Services Contract 903-011 (Design) and 903-012 (Construction) MoDOT Project TAP 9901(442), as presented by City Engineer, Scott Vogler, all in favor, motion carried. 2. Main Street Storm Water Improvements – MECO Engineering Services Contract 903-010 - presented by Scott Vogler, City Engineer, to redirect overflow water from Main Street between Jefferson and Washington Streets. Mr. Vogler assured the Board that his fee would remain at the $8,000.00, previously discussed. Alderman Bowers made a motion, seconded, to move forward the MECO Engineering Services Contract 903-010, as presented by City Engineer, Scott Vogler, into the bidding process, all in favor, motion carried. 3. An ordinance amending Chapter 210: Animals and Dogs – Bill No. 23-02. Alderman Morley made a motion, seconded, to read by title only Bill No. 23-02 (Chapter 210: Animals and Dogs), all in favor, motion carried. Alderman Clubine made a motion, seconded, to accept the first reading of Bill No. 23-02 (Chapter 210: Animals and Dogs), all in favor, motion carried. Alderman Morley made a motion, seconded, to read by title only a second time Bill No. 23-02 (Chapter 210: Animals and Dogs), all in favor, motion carried. Alderman Clubine made a motion, seconded, to accept the second reading of Bill No. 23-02 (Chapter 210: Animals and Dogs), all in favor, motion carried, Ordinance No. 2023-02 passed. 4. An ordinance enacting a new Chapter 620 in Title VI: Marijuana Businesses; enacting Chapter 260 Marijuana Odors; repealing Chapter 215.400 Possession of Marijuana; repealing and replacing Chapter 215.430, Chapter 430.1, and Chapter 430.2; enacting a new Chapter 215.430.8; enacting a new Chapter 340.190.C – Bill No. 23-03. Alderman Morley made a motion, seconded, to read by title only Bill No. 23-03 (Marijuana Chapter 620, 260, 215.430, 215.430.1, 215.430.2, 215.430.8, and 340.190.C), all in favor, motion carried. Alderman Clubine made a motion, seconded, to accept the first reading of Bill No. 23-03 (Marijuana Chapter 620, 260, 215.430, 215.430.1, 215.430.2, 215.430.8, and 340.190.C), all in favor, motion carried. Alderman Morley made a motion, seconded, to read by title only a second time Bill No. 23-03 (Marijuana Chapter 620, 260, 215.430, 215.430.1, 215.430.2, 215.430.8, and 340.190.C), all in favor, motion carried. Alderman Clubine made a motion, seconded, to accept the second reading of Bill No. 23-03 (Marijuana Chapter 620, 260, 215.430, 215.430.1, 215.430.2, 215.430.8, and 340.190.C), all in favor, motion carried, Ordinance No. 2023-03 passed. New Business: 1. Waterline Project Estimate of Funds Invoice #6 was presented for approval. Alderman Morley made a motion, seconded, to approve the Waterline Project Estimate of Funds Invoice #6, as submitted, all in favor, motion carried. 2. Waterline Project Change Order #3. The change order presented by Jeff Ceperly, Anderson Engineering, calls for additions and deletions regarding work performed on North, Benton at North, Highway Y at Indiana, Florence and extensions to fire hydrants, resulting in a total cost of $21,183.28. Alderman Erdmann made a motion, seconded, to approve the Waterline Project Change Order #3, as submitted, all in favor, motion carried. 3. The Waterline Project Monthly Inspection Report was presented for informational purposes only. 4. Odd Fellows Annual Easter Parade – April 8, 2023, beginning at 11:00 am. Alderman Erdmann made a motion, seconded, to approve the Odd Fellows Annual Easter Parade on April 8, 2023, beginning at 11:00 am, as submitted, all in favor, motion carried. Alderman Erdmann made a motion, seconded, to adjourn, all in favor, motion carried. Meeting Adjourned 9:03 p.m.

NOTICE OF OPEN MEETING and VOTE TO CLOSE PART OF MEETING Notice is hereby given that the City of Windsor Board of Aldermen will conduct a meeting at 7:30 p.m. on Tuesday, February 21, 2023, in City Hall located at 125 S Main. The meeting room is located at the back of the building. The tentative agenda of this meeting includes: Approval of Minutes Presentation of Warrants for payment Reports 1. Collector’s Report 2. Public Works Director’s Report 3. City Admin Report 4. City Attorney’s Report 5. Fire Chief’s Report 6. Sheriff’s Department Report 7. Committee Reports: 8. Planning and Zoning Commission 9. Code Enforcement 10. Windsor Area Chamber of Commerce 11. Septemberfest Committee 12. Community Betterment Agenda Requests: 1. Carla Cobb – Road Resurfacing 2. Dale Eckhoff – W. Florence No Semi Trucks Sign 3. Boot Block Request – VFW Post 2610 - 5-13-2023 from 9am to 1pm Old Business: 1. TAP Project – MECO Engineering Services Contract 2. Chapter 210: Animals and Dogs – Bill No. 23-02 3. Marijuana Amendments – Bill No. 23-03 New Business: 1. Waterline Project Estimate of Funds Invoice # 6 2. Waterline Project Change Order # 3 3. Waterline Project Monthly Inspection Report Miscellaneous Business: Vote to go into closed session as authorized by RSMO Sec. 610.021 (1) (2) (3) (12) (18). Representatives of the news media may obtain a copy of this notice by contacting: Lisa Lawless, City Clerk 125 S. Main St. Windsor, MO 65360 660-647-3512 Posted: Friday, February 17, 2023, at 2:10 p.m.

Regular Board Meeting January 17, 2023 The City of Windsor Board of Aldermen held its regular meeting on Tuesday, January 17, 2023, at 7:30 p.m. in the City Hall meeting room at 125 S. Main. Mayor Rollins called the meeting to order at 7:30 pm with the following Aldermen present: John Morley, Steve Clubine, Jakob Erdmann and Hanna Goosen. Absent - Debbie Bowers and Newell Whetstone. Alderman Morley made a motion, seconded, to approve the minutes, all in favor, motion carried. Alderman Morley made a motion, seconded, to approve the warrants, all in favor, motion carried. Alderman Morley made a motion, seconded, to approve the Collector's Report, all in favor, motion carried. Public Works Report –Public Works Director, Lance Tucker stated Utility Services reported a leak, specifically, a crack in the weld at the bottom of the bowl. Repair will begin next Monday upon approval of the Board. The tower will be placed into pressure mode on Sunday and drained in order for the repair work to begin. During this month all required water tests have been performed and we produced a range between 214,000 and 350,000 gallons of water. All five lift stations have been checked and monitored: cleaning where necessary. Well Number 5 was also cleaned. The sewer mains were jetted out on Lindy, Elm, Oak, Hillcrest and between Holmes and Century. The root cutter was also used between Holmes and Century. Locates were marked for Spire, Evergy, Flinn and homeowners. Also worked on work orders and meters were read for billing. The DMR was completed for the SW Lagoon. Some sidewalks were formed and concrete poured. Service lines and meters were repaired at certain locations. Hoses were replaced and the pumps and tanks were cleaned on the chlorine system. The heater in the emergency generator was replaced. Alderman Morley made a motion, seconded, to accept the Public Works report as presented by Lance Tucker, all in favor, motion carried. Administrator’s Report – City Administrator, Lisa Lawless provided the 5th Estimate of Funds regarding the Waterline Project on the agenda for approval. The City’s portion of the funds have been expended and once USDA has approved, funds will be deposited in the Construction account to pay the expenditures. The City is working with MECO to complete a Methodology Report required by DNR. Program Agreements are being reviewed for the 2023 Sidewalk Project. The contractor will be here February 12th to begin the pool renovation project. Looking for the draft copy regarding Amendment 3 to be provided soon. We are and will be continuing to act on code complaints. DSWA provided the Financial Statements for 2019-2020 and also 2020-2021 for approval by the Board. We will begin providing DSWA information for the 2021-2022 fiscal year. We have been contacted by the Division of Family Services requesting to use our small conference room to try and help sign families in need regarding their utility bills. Equity Bank will need to coordinate with our program to facilitate customers being able to make payments via ACH. The furnace at the City Barn has not been working to its full extent for some time and needs to be replaced. A quote was presented and discussed; however, would prefer to go out for bids. Alderman Goosen made a motion, seconded, to allow the Division of Family Services to utilize our small conference room to assist families with their utility bills, all-in favor, motion carried. Alderman Erdmann made a motion, seconded, to request bids for a gas furnace that would serve the work bays and small office at the City Barn, all-in favor, motion carried. Alderman Morley made a motion, seconded, to accept the City Admin Report, all-in favor, motion carried. Sheriff’s Report – presented by Major Rob Hills regarding the activity for the past month. Alderman Morley made a motion, seconded, to accept the Henry County Sheriff’s Department Report as submitted by Rob Hills, all in favor, motion carried. Fire Department Report – Dennis Bowers was present to inquire about the budget allowed for the fireworks display this fiscal year. The Board informed him it was the same as last fiscal year $2,000.00. Mr. Bowers stated they would be requesting the Board to increase this amount next year due to the increased cost of purchasing the fireworks. Discussion and inquiry regarding changes to the Fire Department Board. Septemberfest Committee – Rhonda Scott and Makenzie Howard were present to propose changing the Wine Stroll in the Park date be moved to June 3, 2023, to include music, with the right to serve alcohol, from noon until 10:00 pm, or as allowed per the City Ordinance. They also request to keep the park available for use during Septemberfest for events on September 2, 2023, from noon until 10:00 pm, or as allowed per the City Ordinance, with the right to serve alcohol. Alderman Morley made a motion, seconded, to approve the date for the Wine Stroll in the Park, on June 3, 2023, including music, with the right to serve alcohol, from noon until 10:00 pm, or as allowed per the City Ordinance. Also, approving the use of the park for events from noon until 10:00 pm, or as allowed per the City Ordinance, with the right to serve alcohol, on Saturday, September 2, 2023, all in favor, motion carried. Agenda Request: 1. Carla Cobb – South Hyde Street road resurfacing. Carla contacted the City to ask that her request be moved to the February agenda. No action taken at this time. Old Business: 1. Transportation Enhancement Funds Program Agreement – Bill No. 23-01. Alderman Morley made a motion, seconded, to read by title only Bill No. 23-01 (Transportation Enhancement Funds Program Agreement), all in favor, motion carried. Alderman Clubine made a motion, seconded, to accept the first reading of Bill No. 23-01 (Transportation Enhancement Funds Program Agreement), all in favor, motion carried. Alderman Morley made a motion, seconded, to read by title only a second time Bill No. 23-01 (Transportation Enhancement Funds Program Agreement), all in favor, motion carried. Alderman Clubine made a motion, seconded, to accept the second reading of Bill No. 23-01 (Transportation Enhancement Funds Program Agreement), all in favor, motion carried, Ordinance No. 2023-01 passed. 2. Pool Renovation Update. The contractor will be here February 12th to begin the pool renovation project. Discussion regarding placing an ad in the newspaper for a pool manager for the 2023 season. Alderman Morley made a motion, seconded, to place an ad in the newspaper for a pool manager for the 2023 season, all in favor, motion carried. New Business: 1. Waterline Project Estimate of Funds Invoice #5 was presented for approval. Alderman Morley made a motion, seconded, to approve the Waterline Project Estimate of Funds Invoice #5, as submitted, all in favor, motion carried. 2. Waterline Project Change Order #2. The change order presented for approval needs correction and clarification. No action was taken; this item is tabled until clarification is made and a corrected Change Order is received. 3. The Waterline Project Monthly Inspection Report was presented for informational purposes only. 4. The Financial Statement 2019-2020 was received from D.S.W.A. Certified Public Accountants and presented for approval. Alderman Erdmann made a motion, seconded, to approve the Financial Statement 2019-2020, as submitted, all in favor, motion carried. 5. Financial Statement 2020-2021 was received from D.S.W.A. Certified Public Accountants and presented for approval. Alderman Erdmann made a motion, seconded, to approve the Financial Statement 2020-2021, as submitted, all in favor, motion carried. Miscellaneous: 1. Dog Ordinance – citations required to retain a dog from owner in violation of City Ordinances. Discussion regarding the issue with dogs running at large and other violations, which has become a real problem within the city. The Ordinance Committee will review these ordinances to make the appropriate changes to encourage owner responsibility and compliance. Alderman Morley made a motion, seconded, to request the Ordinance Committee review the current ordinances regarding violations, including but not limited to, dogs running at large, aggressive behavior, noncompliance of pet owners and retainment of dogs with multiple citations, all in favor, motion carried. Alderman Erdmann made a motion, seconded, to adjourn, all in favor, motion carried. Meeting Adjourned 8:27 p.m.

NOTICE OF OPEN MEETING and VOTE TO CLOSE PART OF MEETING Notice is hereby given that the City of Windsor Board of Aldermen will conduct a meeting at 7:30 p.m. on Tuesday, January 17, 2023, in City Hall located at 125 S Main. The meeting room is located at the back of the building. The tentative agenda of this meeting includes: Approval of Minutes Presentation of Warrants for payment Reports 1. Collector’s Report 2. Public Works Director’s Report 3. City Admin Report 4. City Attorney’s Report 5. Fire Chief’s Report 6. Sheriff’s Department Report 7. Committee Reports: 8. Planning and Zoning Commission 9. Code Enforcement 10. Windsor Area Chamber of Commerce 11. Septemberfest Committee 12. Community Betterment Agenda Requests: 1. Carla Cobb – Road Resurfacing Old Business: 1. Transportation Enhancement Funds Program Agreement – Bill No. 23-01 2. Pool Renovation Update New Business: 1. Waterline Project Estimate of Funds Invoice # 5 2. Waterline Project Change Order # 2 3. Waterline Project Monthly Inspection Report 4. Financial Statement 2019-20 5. Financial Statement 2020-21 Miscellaneous Business: Vote to go into closed session as authorized by RSMO Sec. 610.021 (1) (2) (3) (12) (18). Representatives of the news media may obtain a copy of this notice by contacting: Lisa Lawless, City Clerk 125 S. Main St. Windsor, MO 65360 660-647-3512 Posted: Friday, January 13, 2023, at 1:00 p.m.