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NOTICE OF OPEN MEETING and VOTE TO CLOSE PART OF MEETING
Notice is hereby given that the City of Windsor Board of Aldermen will conduct a meeting at 7:30 p.m. on Tuesday, September 20, 2022, in City Hall located at 125 S Main. Meeting room is located at the back of the building.
The tentative agenda of this meeting includes:
Approval of Minutes
Presentation of Warrants for payment
Reports
Agenda Requests:
Old Business:
New Business:
Miscellaneous Business:
Vote to go into closed session as authorized by RSMO Sec. 610.021 (1) (2) (3) (12) (18). Representatives of the news media may obtain a copy of this notice by contacting:
Lisa Lawless, City Clerk
125 S. Main St.
Windsor, MO 65360
660-647-3512
Posted: Friday, September 16, 2022, at 3:15 p.m.
Regular Board Meeting
August 16, 2022
The City of Windsor Board of Aldermen held its regular meeting on Tuesday, August 16, 2022, at 7:35 p.m. in the City Hall meeting room at 125 S. Main.
Mayor Rollins called the meeting to order at 7:35 pm with the following Aldermen present: John Morley, Debbie Bowers, Steve Clubine, Jakob Erdmann, Hanna Goosen and Newell Whetstone.
Alderman Clubine made a motion, seconded, to approve the minutes, all in favor, motion carried.
Alderman Morley made a motion, seconded, to approve the warrants, all in favor, motion carried.
Alderman Morley made a motion, seconded, to approve the Collector's Report, all in favor, motion carried.
Public Works Report – Would like to move the fire hydrant on the corner of Main Street and Parmalee back from the road about 5 to 10 feet. The semi traffic going to TK Building Supplies is getting close to the hydrant and we are afraid it is going to get hit. We will schedule the fire hydrant move after water taps are completed on Jackson.
Alderman Clubine made a motion, seconded, to accept the Public Works report as presented by Lance Tucker, all in favor, motion carried.
Admin Report – I have received several complaints of speeding on W. Washington and would like a children at play sign installed to stop the speeding on this street. I will be reaching out to budget committee for their availability so we can get budget meetings scheduled. The waterline project loan closing is scheduled for September 1st at 8:30am. We will need a quorum of Alderman present so please let me know your availability on that day as well.
Alderman Erdmann made a motion, seconded, to approve the children at play sign install on W. Washington, all-in favor, motion carried.
Alderman Goosen made a motion, seconded, to accept the City Admin Report, all-in favor, motion carried.
Alderman Morley made a motion, seconded, to accept the Henry County Sheriff’s Department Report as presented by Major Hills, all in favor, motion carried.
Review the annual Henry County Sheriff contract.
Alderman Erdmann made a motion, seconded, to approve the Annual Henry County Sheriff’s Department Contract, all in favor, motion carried.
Agenda Requests:
Tara French – Drainage issue on at her property. Discussion on if the City is responsible for the issue or if the homeowner is. Tabled to gather more information on who owns the property that is causing the issue.
Brandon Cissell – Drainage issue on South Main Street. The Mayor has the drainage issue project cost and will be submitting it to the budget committee for the 2022-2023 budget year.
Judy’s Restaurant – issue with parking spots along the front of businesses on E. Benton.
Alderman Whetstone made a motion, seconded, to approve a loading zone only sign be placed on the south side of East Benton, all-in favor, motion carried.
Robert & Melody Wilson – Land Restoration Agreement for several trees that could be damaged during the wastewater project.
Alderman Erdmann made a motion, seconded, to approve a land restoration agreement with a 3-year expiration, with agreement beginning at the end of construction, all-in favor, motion carried.
Old Business:
Open Bids to replace the AC unit at 110 W. Benton.
AA Mechanical Contractors – 1st option: Luxaire 14 SEER - $9192; 2nd option: Luxaire 15 SEER $9458
Bedrock Heating and Cooling – Luxaire 14 SEER $11,650
Logan’s Heating and Cooling – Lennox 14 SEER $11,500
Alderman Goosen made a motion, seconded, to approve the AA Mechanical Contractor Bid for the $9458 Luxaire 15 SEER Unit, all in favor, motion carried.
New Business:
Discussion on the animal control ordinance for dogs at large.
Alderman Morley made a motion, seconded, to send the ordinance to the Ordinance Committee to review, in favor, motion carried.
Alderman Clubine made a motion, seconded, to approve the Tax Levy rates that were presented at the Tax Levy Public Hearing, all in favor, motion carried.
Discussion on Waterline Project Loan Resolutions 22-04 and 22-05.
Alderman Erdmann made a motion, seconded, to approve Resolution No. 22-04 – Waterline Project Loan, all in favor, motion approved.
Alderman Erdmann made a motion, seconded, to approve Resolution No. 22-05 – Waterline Project Subsequent Loan, all in favor, motion approved.
Discussion on issue with burning brush at 123 Willa Lane.
Alderman Whetstone made a motion, seconded, to adjourn, all in favor, motion carried.
Meeting Adjourned 9:25 p.m.
__________________________ ____________________________
Ricky Rollins, Mayor Lisa Lawless, City Clerk
_____________________
Approved
Regular Board Meeting
July 19, 2022
The City of Windsor Board of Aldermen held its regular meeting on Tuesday, July 19, 2022, at 7:30 p.m. in the City Hall meeting room at 125 S. Main.
Mayor Pro-Tem Clubine called the meeting to order at 7:30 pm with the following Aldermen present: John Morley, Debbie Bowers, Steve Clubine, Jakob Erdmann, and Hanna Goosen. Absent: Newell Whetstone.
Alderman Morley made a motion, seconded, to approve the minutes, all in favor, motion carried.
Alderman Morley made a motion, seconded, to approve the warrants, all in favor, motion carried.
Alderman Morley made a motion, seconded, to approve the Collector's Report, all in favor, motion carried.
Public Works Report – We had a large water break at Farrington Park that occurred right before the 4th of July. The guys were called out in the middle of the night to make the repairs. The guys were able to run a new line for the property on Main Street, that repeatedly experienced brown water, which resolved the issue
Alderman Morley made a motion, seconded, to accept the Public Works report as presented by Lance Tucker, all in favor, motion carried.
Admin Report – The City has submitted a grant application for 2022 TAP Grant Funds. If the City was to receive the funding, we would be able to move to the next phase of the sidewalk project, which would build sidewalk from the corner of 52 Highway & County Line all the way down to Farrington Park. USDA has approved the loan amounts for the City’s waterline project. In the next coming weeks, a loan closing meeting with USDA will be scheduled after loan closing a pre-construction meeting will be held with City Officials, Engineers, Contractor, and the City Attorney.
Alderman Morley made a motion, seconded, to accept the City Admin Report, all-in favor, motion carried.
Alderman Morley made a motion, seconded, to accept the Henry County Sheriff’s Department Report as presented by Major Hills, all in favor, motion carried.
Agenda Requests:
Alderman Bowers made a motion, seconded, to approve the sale of the 3.5 acres of City property to Cole Paxton for $2000 per acre with the stipulation that Mr. Paxton pay for all survey and cost incurred due to the sale,
Roll call vote: Yes – John Morley, Debbie Bowers, Jakob Erdmann.
No – Steve Clubine, Hanna Goosen.
3 to 2 Motion Passes
Alderman Goosen made a motion, seconded, to approve an annual lease agreement document between Owen Miller and the City be drafted to allow Mr. Miller to graze his horses stipulate the timeframe, what fencing is required and a description of land that is allowed to be used, all-in favor, motion carried.
Old Business:
Discussion on the options for receiving dog pound monetary donations. Tabled to discuss further with the Auditor.
New Business:
Discuss opening new bank account for the transportation tax fund.
Alderman Goosen made a motion, seconded, to approve opening a new bank account for the transportation tax fund, all-in favor, motion carried.
Miscellaneous Business:
Prosecuting Attorney Candidate LaChrisha Gray in attendance to introduce herself to the City Council.
Discussion on the Main Street Façade ordinance and how it pertains to fences.
Alderman Erdmann made a motion, seconded, to adjourn, all in favor, motion carried.
Meeting Adjourned 9:12 p.m.
__________________________ ____________________________
Steve Clubine, Mayor Pro-Tem Lisa Lawless, City Clerk
_____________________
Approved
Regular Board Meeting
June 21, 2022
The City of Windsor Board of Aldermen held its regular meeting on Tuesday, June 21, 2022, at 7:30 p.m. in the City Hall meeting room at 125 S. Main.
Mayor Pro-Tem Clubine called the meeting to order at 7:30 pm with the following Aldermen present: John Morley, Debbie Bowers, Steve Clubine, Jakob Erdmann, and Newell Whetstone. Absent: Hanna Goosen.
Alderman Morley made a motion, seconded, to approve the minutes, all in favor, motion carried.
Alderman Bowers questions the gravel that was purchased for the drive going up to the American Legion. Public Works Director Lance Tucker stated the drive was tore up during a past water leak. Alderman Bowers would like the dates the water leak occurred.
Alderman Morley made a motion, seconded, to approve the warrants, all in favor, motion carried.
Alderman Morley made a motion, seconded, to approve the Collector's Report, all in favor, motion carried.
Public Works Report – The crew has been working at the SW Lagoon for the DNR inspection. Swimming Pool looks great, and the vacuums that were purchased have really helped in maintaining a clean pool. We need to replace our concrete saw; the replacement cost is $1200.
Alderman Morley made a motion, seconded, to purchase a new concrete saw for $1200, all in favor, motion carried.
Alderman Erdmann made a motion, seconded, to accept the Public Works report as presented by Lance Tucker, all in favor, motion carried.
Admin Report – The City Attorney has informed us that their rate will increase from $175 hourly to $195 hourly effective July 1st. The 2021 work comp audit payroll came in lower than was projected but due to restructuring of payroll codes; most notably the Sanitation code increase, we will owe an additional premium of $5,443. On a good note, this will be the last year we will have the sanitation code on our audit. Amber will be on maternity leave until August 2nd, Rochelle Thomas has done an incredible job jumping in and learning quickly.
Alderman Whetstone made a motion, seconded, to accept the City Admin Report, all-in favor, motion carried.
Alderman Morley made a motion, seconded, to accept the Henry County Sheriff’s Department Report as presented by Major Hills, all in favor, motion carried.
Planning and Zoning Commission made a recommendation to the full Board to approve Scott Lawsons plan and permit for a Recreational Vehicle Park located at 409 N Main Street.
Alderman Morley made a motion, seconded, to approve Scott Lawsons plan and permit for a Recreational Vehicle Park located at 409 N Main Street, all in favor, motion carried.
Agenda Requests:
Mayor Rollins joins the meeting and Mayor Pro-Tem, Steve Clubine surrenders control of the meeting to the Mayor.
Old Business:
Alderman Clubine made a motion, seconded, to read by title only Bill No. 22-04 (Conflict of Interest), all in favor, motion carried.
Alderman Morley made a motion, seconded, to accept the first reading of Bill No. 22-04 (Conflict of Interest), all in favor, motion carried.
Alderman Clubine made a motion, seconded, to read by title only a second time Bill No. 22-04 (Conflict of Interest), all in favor, motion carried.
Alderman Morley made a motion, seconded, to accept the second reading of Bill No. 22-04 (Conflict of Interest), all in favor, motion carried, Ordinance No. 2022-04 passed.
Waterline project update – The sub application for funds has been submitted to USDA Federal office for approval. Anderson Engineers suggest reaching out to State Reps to let them know all the issues we have had with USDA and getting this project funded.
MO-Dot Bridge work is proposed to begin on August 8th. Mayor shares MO-Dots suggestion for an alternate route that would run through the City Barn lot during bridge construction.
Alderman Erdmann made a motion, seconded, to approve the alternate route suggested by MO-Dot during bridge construction, all in favor, motion carried.
Open Playground project concrete bids.
Scooters Flatwork bid for playground areas 3 & 4 - $8,740.
Westport Concrete bid for playground areas 3 & 4 - $11,830
Alderman Erdmann made a motion, seconded, to approve the $8740 bid from Scooters Flatwork for concrete work at playground areas 3 & 4, all in favor, motion carried.
New Business:
Discussion on scheduling a meeting with the Sheriff to discuss contract changes.
Discussion on the Liquor License renewals.
Alderman Morley made a motion, seconded, to accept and approve the Liquor License renewals, all in favor, motion carried.
Miscellaneous Business:
Agenda Request: Karla Harrison present to discuss possible purchase of the city owned empty lot at 119 S. Main Street for a future business. Tabled for later review once the Harrisons have a business plan to present.
Agenda Request: Tara French present to discuss the drainage issue she is experiencing at her property. Public Works Director, Lance Tucker, will jet out the culvert running under the street but believes the issue is on the homeowner side.
Alderman Erdmann made a motion, seconded, to adjourn, all in favor, motion carried.
Meeting Adjourned 9:14 p.m.
__________________________ ____________________________
Steve Clubine, Mayor Pro-Tem Lisa Lawless, City Clerk
_____________________
Approved
Regular Board Meeting
May 17, 2022
The City of Windsor Board of Aldermen held its regular meeting on Tuesday, May 17, 2022, at 7:30 p.m. in the City Hall meeting room at 125 S. Main.
Mayor Rollins called the meeting to order at 7:30 pm with the following Aldermen present: John Morley, Debbie Bowers, Steve Clubine, Jakob Erdmann, Hanna Goosen and Newell Whetstone.
Alderman Morley made a motion, seconded, to approve the minutes, all in favor, motion carried.
Alderman Clubine made a motion, seconded, to approve the warrants, all in favor, motion carried.
Alderman Morley made a motion, seconded, to approve the Collector's Report, all in favor, motion carried.
Public Works Report –
DNR - We had a representative from DNR here to inspect the SW lagoons, but we do not expect anything major on the inspection report. We did, however, promptly work to correct the things she pointed out during the inspection. Rodger Myers from DNR came in response to an anonymous water call and took chlorine samples around town; He said the residuals were within the limits. DNR also responded to an anonymous call about burning the brush pile. Completed the DMR’s for March and attended a CLE class for water in Gladstone, Missouri.
Water and Sewer - We dug up and repaired the service line going to 304 W. Washington Street and replaced the service line and valve at East Benton. I met with Thad Flemming from W&W Repairs, and it was decided on how to install the water and sewer lines for the six houses on West Jackson Street. There was a call regarding a sewer line on the 300 block of East Florence Street, but it turned out that it wasn’t the sewer main that was clogged. The meter was moved at 4 Circle Drive. Located and marked the manhole lids and water valves on 2 Highway and Y Highway. Repaired a service line that was leaking on Lakeview Drive and 605 South Franklin Street. The new sewer jetter was used to clean the following: the mains, the 300 Block of Jackson Street, Century Street to Holmes Street, and East Benton Street. Also, Colt Street, Jefferson Street, the elementary school, the SE Lift Station, and Grant Street Lift Station. Work was done to unclog the drains at the dog pound, but we need to dig it up as something is stuck in the line. We flushed the lines at 205 North Main Street and completed numerous locate requests that come in each month.
Cleaning and Street Repair - Tree trimming began at the SW lagoons and finished getting the mowers ready for the mowing season. Rock was put on the culvert at Colt and Bruce Street where DNR replaced the culvert. Worked on street signs and the bridge on Railroad Street, blading it and North Windsor Street. The guys worked the Spring City-Wide Clean-up with a steady flow of drop-offs. Cleaned the property at 705 West Jackson Street and 208 West Montgomery Street. Spread rock on Railroad Street and North Windsor Street. Two of our guys assisted Rob Lane with cleaning the pool, as per the agreement. We have been working to fill potholes around town We plan to start filling the pool next week and try to schedule training on both the pool vacuums that arrived for the season.
Alderman Morley made a motion, seconded, to accept the Public Works report as presented by Lance Tucker, all in favor, motion carried.
Admin Report –
Waterline Project - The bids were opened today for the waterline project and Anderson Engineering is here to present their recommendations.
Warning Sirens - Outdoor Warning Consultants informed me their evaluation should be completed soon and I will notify you of the repair costs for the four amplifiers and begin an insurance claim if the cost exceeds our deductible. They indicated they would be able to schedule the repair within one to two weeks upon receiving approval.
Code Enforcement - The Public Works Department abated the nuisances at 705 West Jackson Street and 208 Montgomery Street. Once the warm weather hits the code enforcement complaints come in steadily. Although, we do our best to keep up, we will have our new code software installed and this will be a tremendous help. I have been sending out code letters and expect them to end up going through the public hearing and clean-up process. I have attached information and the Henry County GIS map specifically for the property at 108 North Moniteau Street, Unit 2 and am trying to assess who would be responsible so I can start the process.
ARPA – I attended the webinar sponsored by DNR for information regarding the State of Missouri ARPA funds. The applications have not been released but I am signed up for alerts and will update when we receive it.
Billing – To date, 28 people signed up for the online billing and we are continuing to let customers know the site is available to them. The software has integrated well with ClerkBooks, and we can begin taking payments from our desktop.
Pool – The pool has been cleaned and the roof is being repaired. There needs to be extensive cleaning before it can be opened but the lifeguards have all received their certifications and are ready to go. MOPERM has been contacted to discuss the damage claim and I am working to get more funds to help with the roof repair. I heard from a contractor regarding the pool renovations and expect to receive a bid back soon, which will give us another choice.
Alderman Morley made a motion, seconded, to accept and to approve the City Administrator report as presented by Lisa Lawless, all-in favor, motion carried.
Henry County Sheriff’s Department Report – was presented by Major Hills relaying all incidents from the preceding month.
Alderman Morley made a motion, seconded, to accept the Henry County Sheriff’s Department Report, as presented by Major Hills, all in favor, motion carried.
Septemberfest Committee –Dennis Bowers present to ask the Board to approve an alcohol waiver at the fairgrounds for the following event dates, as well as alcohol waiver and street closures for Septemberfest August 29th through September 4th:
Truck and Tractor Pull – September 4th
Alderman Goosen made a motion, seconded, to approve Septemberfest from August 29th thru September 4th with the events at the Rodeo Grounds allowing open container and to allow a beer garden during the Truck and Tractor Pull with the stipulation the vendor has valid insurance and their State liquor license; and to approve West Benton Street closures from August 29th thru September 4th; and East Benton Street closure from September 1st thru September 3rd allowing an alcohol waiver for the 100 block of East Benton from Main Street to Windsor Street for September 2nd and September 3rd, all in favor, motion carried.
Chairman Dennis Bowers shared the rodeo has been cancelled and the Septemberfest Committee voted that it would not be in its best interest to move forward with the new location for the fairgrounds, but to upgrade the present location and will refund the City the funds received as well as the survey costs for the new fairgrounds.
Alderman Clubine made a motion, seconded, to waive the repayment cost of the survey and to accept refund of the funds extended to Windsor Septemberfest, upon receipt of written notice of cancellation of the contract with the City regarding the new fairground location, all in favor, motion carried.
Agenda Requests:
Alderman Bowers made a motion, seconded, to approve the agenda request for the variance to allow a 15-foot setback for the rear yard, all in favor, motion carried.
Old Business:
Alderman Morley made a motion, seconded, to approve the base bid received from Flinn & Son Excavating, LLC, as presented by Patrick O’Bryant, PE, and formally outlined in their letter of recommendation, contingent upon verification, choosing not to exercise any of the deductive items or alternate items, all in favor, motion carried.
Alderman Goosen made a motion, seconded, to table the swimming pool bid for one week, all in favor, motion carried.
New Business:
Alderman Goosen made a motion, seconded, to accept the recommendation of Grace Scott and Jennifer Lenz to be appointed to the Farrington Park Board, all in favor, motion carried.
Alderman Goosen made a motion, seconded, to approve signs bearing the logo Stephanie presented, be placed at the street and outside by the gate at the dog pound and to pay the extra fee of $15.00 for the vet to place donated microchips in dogs that are being spayed/neutered for adoption and $65.00 for those dogs who have already been altered, all in favor, motion carried.
Alderman Bowers made a motion, seconded, to approve a monthly adoption event at the pound, all in favor, motion carried.
Alderman Morley made a motion, seconded, to approve volunteers to paint the dog pound, subject to approval of color choices, all in favor, motion carried.
Public Works Director, Lance Tucker stated the sewer lines need to be fixed and his plan is to fix the lines making it easier to clean out and snake out each line individually.
Miscellaneous:
Alderman Goosen made a motion, seconded, to approve the invoice submitted by Ditzfeld Container Service, in the amount of $3,265.00, all in favor, motion carried.
Alderman Clubine wanted to bring up the dead tree located near 703 S. Windsor Street. It is on private property but will eventually fall on the street causing damage. Discussion was made on how to properly deal with the dead tree.
Alderman Bowers made a motion to adjourn, seconded, all in favor, motion carried.
Meeting Adjourned 9:41 p.m.
__________________________ ____________________________
Rick Rollins, Mayor Lisa Lawless, City Clerk
_____________________
Approved
Regular Board Meeting
April 19, 2022
The City of Windsor Board of Aldermen held its regular meeting on Tuesday, April 19, 2022, at 7:30 p.m. in the City Hall meeting room at 125 S. Main.
Mayor Rollins called the meeting to order at 7:30 pm with the following Aldermen present: John Morley, Debbie Bowers, Steve Clubine, Jakob Erdmann, Hanna Goosen and Newell Whetstone.
Alderman Morley made a motion, seconded, to approve the minutes, all in favor, motion carried.
Alderman Morley made a motion, seconded, to approve the warrants, all in favor, motion carried.
Alderman Morley made a motion, seconded, to approve the Collector's Report, all in favor, motion carried.
Public Works Report – We have received notice from Armor Equipment who received the bid award at last month’s meeting, that the Trailer-Mounted Sewer Jet Machine should be arriving next Monday, and we are excited because we already have four places that need to be jetted. We built shelves in the bay at the water plant to store parts. We also repaired the culvert under the bulk water sales by the water plant and got the tractor and mower ready for service. The valves at the SW lagoon were opened to drain them down a little. The power was out temporarily, and we took the opportunity to pull the pumps, clean and check them. Power was restored. DNR came to inspect the SW lagoon. I do not expect any major issue on the report even though there was issue with sample, but we took additional samples and couriered to Sedalia to be sure. The streets around the 4-way stop were swept. The sidewalk was jackhammered, and leak repaired in front of newspaper office; Scooter will pour the sidewalk back. We also spent time on getting the meter reading programs set up for touch reading. We assisted DNR with digging up the culvert on Colt, making sure they did not get into our waterline. Two waterlines were repaired at the bathrooms and the scout house in the Park. Discussion about how the sanitation employees are integrating in with the other areas. We lost one employee before sanitation quit running the route but the other two are working out very well. Discussion about the citizens being aware of the transition with the City no longer doing the trash route. Mayor Rollins stated the City made everyone aware well before via the newspaper, Facebook, and the City’s website.
Alderman Morley made a motion, seconded, to accept the Public Works report as presented by Lance Tucker, all in favor, motion carried.
Admin Report –Mr. Gerkin, with MODot is requesting to park the MODot truck on our city lot during the upcoming road project. MODot changed their requirements, and he can no longer park the truck at his house and would have to drive back and forth from Clinton to retrieve the truck. I have provided you information regarding the water primacy rates, which are increasing significantly this year and again next year The money collected from the primacy rates is once per year in June and all the money collected is turned over to the State of Missouri. I have not received an announcement regarding Sewer Primacy increases. Rylee Moore has accepted the position of Pool Manager for this year and Jennifer Smith has agreed to work with her on training and staffing so she will be set up and ready to go when the pool opens. The Pool is expected to be cleaned in the next couple of weeks and we are getting an estimate for the Pool roof. There is some concern about the building at 116 S. Main Street. I received a call from Taylor Bush, the City’s building inspector, because there is brick down on the side. We are checking into this and will keep an eye on it, but I think the people who bought this also bought the adjacent lot and they are likely doing repair to the outside of the building. Our hope is that the City will not have to send out a dangerous building letter and start that process. Alderman Whetstone asked regarding the visit and subsequent bill from Outdoor Warning Consulting, LLC. He stated that this system is not that old, and it seems they bill every time they come. That concern is understandable, but we also have a process in place that lets us know if the damage is such that we can file an insurance claim.
Alderman Morley made a motion, seconded, to approve the request from Mr. Gerkin with MODot to park the truck on City property, all-in favor, motion carried.
Alderman Morley made a motion, seconded, to accept and to approve the City Administrator report as presented by Lisa Lawless, all-in favor, motion carried.
Henry County Sheriff’s Department Report – was presented by Major Hills relaying all incidents from the preceding month.
Alderman Morley made a motion, seconded, to accept the Henry County Sheriff’s Department Report, as presented by Major Hills, all in favor, motion carried.
Septemberfest Committee member, Rhonda Scott, was present to discuss the upcoming Wine Stroll in the Park scheduled for September 3, 2022, beginning at approximately 1:00 p.m. until 8:00 p.m. allowing for open containers.
Alderman Morley made a motion, seconded, to accept the schedule for the Wine Stroll in the Park, including allowing open containers, as presented by Rhonda Scott, all in favor, motion carried.
Agenda Requests:
Alderman Morley made a motion, seconded, to approve the agenda request for the Easter Parade sponsored by the Oddfellows Lodge, all in favor, motion carried.
The request by Mr. Anstine regarding 503 N. Commercial Street was tabled for future review until Mr. Anstine could be present and no action was taken.
The proposal of property owner Cole Paxton, represented by Mr. Ed Pettit has been tabled for more information to be provided and no action was taken.
The report by Jessica Craig of the Pettis County Economic Development Council was tabled for future review until Ms. Craig could be present and no action was taken.
Old Business:
Alderman Whetstone made a motion, seconded, to approve the reading of the Election Resolution, all in favor, motion carried.
New Business:
Alderman Whetstone made a motion, seconded, to approve Alderman Clubine to act as Mayor Pro-tem, for the term beginning April 2022 until April 2023, all in favor, motion carried.
Alderman Morley made a motion, seconded, to approve the proposed Committee Assignments, as presented by Mayor Rollins, for the term beginning April 2022 until April 2023, all in favor, motion carried.
Alderman Whetstone made a motion, seconded, to read by title only Bill No. 22-03 (A Special Ordinance of the City of Windsor, Missouri, approving Anderson Engineering, Inc., to proceed with the bidding and negotiating phase, as listed in the approved EJCDC E-500 Engineering Services Agreement, dated May 14, 2020, approved by USDA on April 8, 2021), all in favor, motion carried.
Alderman Whetstone made a motion, seconded, to accept the first reading by title only of Bill No. 22-03 (A Special Ordinance of the City of Windsor, Missouri, approving Anderson Engineering, Inc., to proceed with the bidding and negotiating phase, as listed in the approved EJCDC E-500 Engineering Services Agreement, dated May 14, 2020, approved by USDA on April 8, 2021), all in favor, motion carried.
Alderman Clubine made a motion, seconded, to read by title only a second time Bill No. 22-03 (A Special Ordinance of the City of Windsor, Missouri, approving Anderson Engineering, Inc., to proceed with the bidding and negotiating phase, as listed in the approved EJCDC E-500 Engineering Services Agreement, dated May 14, 2020, approved by USDA on April 8, 2021), all in favor, motion carried.
Alderman Morley made a motion, seconded, to accept the second reading of Bill No. 22-03 (A Special Ordinance of the City of Windsor, Missouri, approving Anderson Engineering, Inc., to proceed with the bidding and negotiating phase, as listed in the approved EJCDC E-500 Engineering Services Agreement, dated May 14, 2020, approved by USDA on April 8, 2021), all in favor, motion carried, Ordinance No. 2022-03 passed.
Mayor Rollins added that he was given contact information for Shannon Kelner, project manager, who can be reached at 660-885-5665 or www.modot.org
Miscellaneous:
Mayor Rollins stated that he watched a video, City Administrator Lawless met with Comcate, LLC to obtain pricing and information for the software that will streamline our code enforcement. Administrator Lawless stated the software could prove to be a real time saver and the pricing was less than expected at $2,000.00, annually for up to two users. The City would need to purchase an iPad or like device, and we could use our current staff to help with Code Enforcement. Discussion was made regarding the cost and a setup fee. Administrator Lawless stated the company agreed to waive the setup fee for the City.
Alderman Goosen made a motion, seconded, to approve the purchase of code enforcement software by Comcate, LLC in the amount of $2,000.00, for up to two users, all in favor, motion carried.
Mayor Rollins provided flyers inviting everyone to join the event sponsored by the West Central Missouri Community Action Agency, the MAC, to be held on Saturday, April 23, 2022, from 10:00 a.m. until 2:00 p.m.
Alderman Morley made a motion, seconded, to approve the bill as presented, from Outdoor Warning Consulting, LLC in the amount of $3,010.00, all in favor, motion carried.
Discussion regarding the upcoming grants. City Administrator Lawless reminded all that we already have a “Walk Audit” done, which would help with the grant process.
Alderman Morley made a motion, seconded, to apply for the MODot Sidewalk Grant, all in favor, motion carried.
Discussion regarding the scope of the service, pricing, and timeframe in which to act. Question on projected start and completion dates.
Alderman Bowers made a motion, seconded, to accept the proposal, as outlined, by Collins Construction, in the amount of $36,300.00, all in favor, motion carried.
Review of the updated bid proposal by Mid-America Pool Renovation, Inc. on April 6, 2022. Alderman Erdmann asked regarding the increased pricing in the updated bid proposal vs. the original bid proposal submitted. Administrator Lawless stated the updated bid is approximately $100,000.00 higher than the original bid that was submitted. Alderman Morley suggested the Budget Committee may need to hold a budget meeting to discuss funds for this project. Further discussion to go out for bids one last time to see if there is another company that would respond.
Alderman Morley made a motion, seconded, to solicit bids, with a short turnaround time, for the City Pool renovation, including replacement of the liner in the main pool with a more durable material, gutter conversion adding waterline tile and installation of new steps, all in favor, motion carried.
Alderman Whetstone made a motion to adjourn, seconded, all in favor, motion carried.
Meeting Adjourned 8:36 p.m.
__________________________ ____________________________
Rick Rollins, Mayor Lisa Lawless, City Clerk
_____________________
Approved
Regular Board Meeting
March 24, 2022
The City of Windsor Board of Aldermen held its regular meeting on Thursday, March 24, 2022, at 7:30 p.m. in the City Hall meeting room at 125 S. Main.
Mayor Rollins called the meeting to order at 7:30 pm with the following Aldermen present: John Morley, Debbie Bowers, Steve Clubine, Jakob Erdmann, and Hanna Goosen. Newell Whetstone Absent.
Alderman Morley made a motion, seconded, to approve the minutes, all in favor, motion carried.
Alderman Morley made a motion, seconded, to approve the warrants, all in favor, motion carried.
Alderman Morley made a motion, seconded, to approve the Collector's Report, all in favor, motion carried.
Public Works Report – We worked on the chlorine system replacing the valve and rebuilding the pump. Met with homeowner at 405 N Commercial and walked the lines with him. Dug a trench from the water plant to Well #3, installing data cable. We maintained the snowplows and scraped the slush off the roads removing a snow pile in front of Wagon Wheel. The poles for the dog run are set. Met with MECO to go over plans for the collection system and lagoon upgrades. Installed the electrical line at City Hall for the projector and screen. We removed and replaced rotted water line at the ball fields and spread some rock. We had to spend quite a bit of time reading meters as we had to backfill the trash truck several times.
Alderman Morley made a motion, seconded, to accept the Public Works report as presented by Lance Tucker, all in favor, motion carried.
Admin Report – The “Sidewalk Audit Community Walk” sponsored by the Missourians for Responsible Transportation was rescheduled to March 29, 2022, beginning at 5:15 p.m., due to inclement weather. Participants will meet here at City Hall to enjoy food provided by Jalisco and then spread out to the different neighborhoods taking pictures and making assessments. CenturyBiz will replace Bill.com as our new payment portal due to the integration issues that Bill.com created. We hope to have that up and running within the month. The Waterline Project is moving along with the easements being recorded and the City Attorney preparing the required Right of Way Certificate and Opinion Letter. The Wastewater Project application for the modified operating permit has been submitted with the fee. We have also received our environmental clearance requests. The Ordinance Committee held the Public Nuisance Hearing on February 22nd regarding 705 W. Jackson and 208 Montgomery. Both properties declared public nuisances and property owners given 30 days to appeal and if no appeal the City will clean the week of March 28th. The City received $2,706.65, which represents a portion of the balance of all uncollected ARPA money, which was distributed to all cities. We will set meeting dates for both the Pool and Ordinance Committees.
Alderman Morley made a motion, seconded, to approve applying for the State ARPA money for the City as soon as possible, all-in favor, motion carried.
Alderman Morley made a motion, seconded, to accept the City Admin Report, all-in favor, motion carried.
Henry County Sheriff’s Department Report – Mayor Rollins stated the City really appreciated the work efforts of the Henry County Sheriff Department, with regard to the incidents which occurred in Windsor recently. Major Rob Hills affirmed things went smoothly, thanks, in part, to the help they received with Pettis and Benton County Sherriff’s Departments.
Alderman Morley made a motion, seconded, to accept the Henry County Sheriff’s Department Report, provided by Major Hills, all in favor, motion carried.
Agenda Requests:
Alderman Morley made a motion, seconded, to approve the agenda request for the Easter Parade sponsored by the Oddfellows Lodge, all in favor, motion carried.
Alderman Erdmann made a motion, seconded, to approve the agenda request for the Annual Poppy Drive Boot Block sponsored by the VFW Post 2610, all in favor, motion carried.
Alderman Erdmann made a motion, seconded, to approve the agenda request for the TOP Club Dog Pound Donation Drive sponsored by the Windsor Junior High and High School, all in favor, motion carried.
Alderman Goosen made a motion, seconded, to approve the agenda request for the Windsor Fireworks Display Boot Block sponsored by the Windsor FFA
Old Business:
Discussion regarding the clarification of pricing on the bid submitted by Walton’s Mowing.
Alderman Morley made a motion, seconded, to approve the bid from Walton’s Mowing, upon clarification of pricing, all in favor, motion carried.
Alderman Morley made a motion, seconded, to approve the bid from Chuck Coffey Trucking, as presented, in the amount of $5.95 per ton, all in favor, motion carried.
Discussion regarding the warranty, life expectancy, maintenance required and “service after the sale” of the machines listed on the bids submitted. Mayor Rollins offered information on the status of the Sewer Fund
Alderman Goosen made a motion, seconded, to approve the bid from Armor Equipment, as presented, in the amount of $77,834.00, for the demo model, all in favor, motion carried.
Discussion regarding the bid and any alternatives the City may have to get a larger well house built. The City Administrator was asked to speak to the City Engineer regarding this. Tabled for future review.
New Business:
Alderman Morley made a motion, seconded, to read by title only Bill No. 22-02 (General Ordinances Section 710.040 (c), changing rates to be charged for wastewater service, providing an effective date therefore, and repealing all ordinances in conflict with this ordinance), all in favor, motion carried.
Alderman Morley made a motion, seconded, to accept the first reading Bill No. 22-02 (General Ordinances Section 710.040 (c), changing rates to be charged for wastewater service, providing an effective date therefore, and repealing all ordinances in conflict with this ordinance), all in favor, motion carried.
Alderman Morley made a motion, seconded, to read by title only a second time Bill No. 22-02 (General Ordinances Section 710.040 (c), changing rates to be charged for wastewater service, providing an effective date therefore, and repealing all ordinances in conflict with this ordinance), all in favor, motion carried.
Alderman Morley made a motion, seconded, to accept the second reading of Bill No. 22-02 (General Ordinances Section 710.040 (c), changing rates to be charged for wastewater service, providing an effective date therefore, and repealing all ordinances in conflict with this ordinance), all in favor, motion carried, Ordinance No. 2022-2 passed.
Alderman Erdmann made a motion, seconded, to approve the offer of $92,000.00, as presented, for Ditzfeld to purchase all three (3) sanitation trucks: 1995 Freightliner FL70, 2010 Freightliner M-2 Business Class, and 2018 Peterbilt, all in favor, motion carried.
Alderman Erdmann made a motion, seconded, to approve the request for parking on the city lot by Ditzfeld, all in favor, motion carried.
Alderman Erdmann made a motion, seconded, to approve the variance requested by Family Dollar, all in favor, motion carried.
Discussion regarding blocking the alleyway that is property of the City. There is a need for a “No Thru Traffic” sign to be placed.
Alderman Erdmann made a motion, seconded, to approve the installation of a “No Thru Traffic” sign for the alley, between Franklin and Tebo streets from Colt Street to Jackson Street all in favor, motion carried.
Miscellaneous:
Discussion initiated from Alderman Goosen regarding burning leaves within the City sharing the concerns of some citizens. Discussion tabled with no action required at time.
The bill from Outdoor Warning Consulting, LLC, was presented, for approval and payment for maintenance and battery replacement.
Discussion regarding the siren set off by the State of Missouri regarding the yearly tornado warning with no prior or post announcement being made. The Board will ask Alderman Whetstone to make an announcement following the state’s warning.
Alderman Morley made a motion, seconded, to approve the bill as presented, from Outdoor Warning Consulting, LLC in the amount of $3,010.00, all in favor, motion carried.
Discussion regarding a program used by the City of Sedalia to aid in Code Enforcement. Alderman Goosen had some information on the Comcate Software and a contact in Sedalia to inquire for further information. Major Hills suggested pricing could be subject to the size of the City.
Alderman Morley made a motion, seconded, to post an ad for a parttime Code Enforcement office/office assistant, all in favor, motion carried.
Discussion regarding the school’s plan to connect fiber from the high school to the elementary
Review of the proposal from Preservation Pools and Fountains, Ltd, to clean the liner for the coming season. The cleaning of the pool liner was already approved in a prior meeting; therefore, a new motion was not necessary.
Discussion regarding the proposal from Arlan Pool Company for the purchase of an ARVAC manual pool vacuum, in the amount of $3,000.00 and an Aquamax robotic vacuum, in the amount of $2,400.00.
Alderman Goosen made a motion, seconded, to purchase both the manual and robotic vacuum for a discounted price, in the amount of $4,500.00, including delivery and training, all in favor, motion carried.
Discussion regarding the prior bid submitted from Mid-America Pool Renovation, Inc.
Alderman Goosen made a motion, seconded, to approve the bid to include, removal and installation of a new liner in the main pool, adding waterline tile, and installation of new steps, not to exceed the amount of $250,000.00, all in favor, motion carried.
Alderman Bowers made a motion to adjourn, seconded, all in favor, motion carried.
Meeting Adjourned 9:07 p.m.
__________________________ ____________________________
Rick Rollins, Mayor Lisa Lawless, City Clerk
_____________________
Approved
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