Meeting Minutes Archive

NOTICE OF OPEN MEETING and VOTE TO CLOSE PART OF MEETING

Notice is hereby given that the City of Windsor Board of Aldermen will conduct a meeting at 7:30 p.m. on Tuesday, September 20, 2022, in City Hall located at 125 S Main. Meeting room is located at the back of the building.

The tentative agenda of this meeting includes:

Approval of Minutes

Presentation of Warrants for payment

Reports

1. Collector’s Report
2. Public Works Director’s Report
3. City Admin Report
4. City Attorney’s Report
5. Fire Chief’s Report
6. Sheriff’s Department Report
7. Committee Reports:
8. Planning and Zoning Commission
9. Code Enforcement
10. Windsor Area Chamber of Commerce
11. Septemberfest Committee – Notice of returned funds
12. Community Betterment

Agenda Requests:

1. WHS Student Council – Homecoming Parade 10/21/22 at 2:15pm
2. Sean & Courtney Blythe – Industrial Park Property
3. Carla Cobb – Code Issue
4. Morgan DeMars – Code Issue
5. Michael Howell – Street Issue
6. Boot Block Request – American Legion Ladies Auxiliary - 10/8/22
7. Boot Block Request – American Legion Ladies Auxiliary - 11/5/22
8. Boot Block Request – Knights of Columbus Annual Tootsie Roll Drive 10/8/22

Old Business:

New Business:

1. Chapter 210 Animals and Dogs – Bill No. 22-08
2. Budget Approval
3. Fire Department Annual Contract
4. Waterline Project Estimate of Funds Invoice
5. Liquor License Renewal – Sidetrack Cafe
6. Discuss Requesting Bids -Property/Liability/Health Insurance

Miscellaneous Business:

Vote to go into closed session as authorized by RSMO Sec. 610.021 (1) (2) (3) (12) (18).  Representatives of the news media may obtain a copy of this notice by contacting:

Lisa Lawless, City Clerk

125 S. Main St.

Windsor, MO 65360

660-647-3512

Posted: Friday, September 16, 2022, at 3:15 p.m.

Regular Board Meeting

August 16, 2022

The City of Windsor Board of Aldermen held its regular meeting on Tuesday, August 16, 2022, at 7:35 p.m. in the City Hall meeting room at 125 S. Main.

Mayor Rollins called the meeting to order at 7:35 pm with the following Aldermen present: John Morley, Debbie Bowers, Steve Clubine, Jakob Erdmann, Hanna Goosen and Newell Whetstone. 

Alderman Clubine made a motion, seconded, to approve the minutes, all in favor, motion carried.

Alderman Morley made a motion, seconded, to approve the warrants, all in favor, motion carried. 

Alderman Morley made a motion, seconded, to approve the Collector's Report, all in favor, motion carried. 

Public Works Report – Would like to move the fire hydrant on the corner of Main Street and Parmalee back from the road about 5 to 10 feet.  The semi traffic going to TK Building Supplies is getting close to the hydrant and we are afraid it is going to get hit.  We will schedule the fire hydrant move after water taps are completed on Jackson.

Alderman Clubine made a motion, seconded, to accept the Public Works report as presented by Lance Tucker, all in favor, motion carried.

Admin Report – I have received several complaints of speeding on W. Washington and would like a children at play sign installed to stop the speeding on this street.  I will be reaching out to budget committee for their availability so we can get budget meetings scheduled.  The waterline project loan closing is scheduled for September 1^st at 8:30am.  We will need a quorum of Alderman present so please let me know your availability on that day as well.

Alderman Erdmann made a motion, seconded, to approve the children at play sign install on W. Washington, all-in favor, motion carried.

Alderman Goosen made a motion, seconded, to accept the City Admin Report, all-in favor, motion carried.

Alderman Morley made a motion, seconded, to accept the Henry County Sheriff’s Department Report as presented by Major Hills, all in favor, motion carried.

Review the annual Henry County Sheriff contract.

Alderman Erdmann made a motion, seconded, to approve the Annual Henry County Sheriff’s Department Contract, all in favor, motion carried.

Agenda Requests:

Tara French – Drainage issue on at her property.  Discussion on if the City is responsible for the issue or if the homeowner is.  Tabled to gather more information on who owns the property that is causing the issue.

Brandon Cissell – Drainage issue on South Main Street.  The Mayor has the drainage issue project cost and will be submitting it to the budget committee for the 2022-2023 budget year.

Judy’s Restaurant – issue with parking spots along the front of businesses on E. Benton.

Alderman Whetstone made a motion, seconded, to approve a loading zone only sign be placed on the south side of East Benton, all-in favor, motion carried.

Robert & Melody Wilson – Land Restoration Agreement for several trees that could be damaged during the wastewater project.

Alderman Erdmann made a motion, seconded, to approve a land restoration agreement with a 3-year expiration, with agreement beginning at the end of construction, all-in favor, motion carried.

Old Business:

Open Bids to replace the AC unit at 110 W. Benton.

AA Mechanical Contractors – 1^st option: Luxaire 14 SEER - $9192; 2^nd option: Luxaire 15 SEER $9458

Bedrock Heating and Cooling – Luxaire 14 SEER $11,650

Logan’s Heating and Cooling – Lennox 14 SEER $11,500

 Alderman Goosen made a motion, seconded, to approve the AA Mechanical Contractor Bid for the $9458 Luxaire 15 SEER Unit, all in favor, motion carried.

New Business:

Discussion on the animal control ordinance for dogs at large. 

Alderman Morley made a motion, seconded, to send the ordinance to the Ordinance Committee to review, in favor, motion carried.

Alderman Clubine made a motion, seconded, to approve the Tax Levy rates that were presented at the Tax Levy Public Hearing, all in favor, motion carried.

Discussion on Waterline Project Loan Resolutions 22-04 and 22-05.

Alderman Erdmann made a motion, seconded, to approve Resolution No. 22-04 – Waterline Project Loan, all in favor, motion approved.

Alderman Erdmann made a motion, seconded, to approve Resolution No. 22-05 – Waterline Project Subsequent Loan, all in favor, motion approved.

Discussion on issue with burning brush at 123 Willa Lane.

Alderman Whetstone made a motion, seconded, to adjourn, all in favor, motion carried.

Meeting Adjourned 9:25 p.m.

__________________________                                                ____________________________

Ricky Rollins, Mayor                                                        Lisa Lawless, City Clerk

_____________________

Approved

Regular Board Meeting

July 19, 2022

The City of Windsor Board of Aldermen held its regular meeting on Tuesday, July 19, 2022, at 7:30 p.m. in the City Hall meeting room at 125 S. Main.

Mayor Pro-Tem Clubine called the meeting to order at 7:30 pm with the following Aldermen present: John Morley, Debbie Bowers, Steve Clubine, Jakob Erdmann, and Hanna Goosen.  Absent: Newell Whetstone.

Alderman Morley made a motion, seconded, to approve the minutes, all in favor, motion carried.

Alderman Morley made a motion, seconded, to approve the warrants, all in favor, motion carried. 

Alderman Morley made a motion, seconded, to approve the Collector's Report, all in favor, motion carried. 

Public Works Report – We had a large water break at Farrington Park that occurred right before the 4^th of July.  The guys were called out in the middle of the night to make the repairs.  The guys were able to run a new line for the property on Main Street, that repeatedly experienced brown water, which resolved the issue

Alderman Morley made a motion, seconded, to accept the Public Works report as presented by Lance Tucker, all in favor, motion carried.

Admin Report – The City has submitted a grant application for 2022 TAP Grant Funds.  If the City was to receive the funding, we would be able to move to the next phase of the sidewalk project, which would build sidewalk from the corner of 52 Highway & County Line all the way down to Farrington Park.  USDA has approved the loan amounts for the City’s waterline project.  In the next coming weeks, a loan closing meeting with USDA will be scheduled after loan closing a pre-construction meeting will be held with City Officials, Engineers, Contractor, and the City Attorney.

Alderman Morley made a motion, seconded, to accept the City Admin Report, all-in favor, motion carried.

Alderman Morley made a motion, seconded, to accept the Henry County Sheriff’s Department Report as presented by Major Hills, all in favor, motion carried. 

Agenda Requests:

1. Cole Paxton – Industrial Park Property proposal. Mr. Paxton was present and submitted a brief business proposal for a future wash out and truck wash business.  He is interested in purchasing approximately 3.5 acres of City owned land that is adjacent to his property. 

Alderman Bowers made a motion, seconded, to approve the sale of the 3.5 acres of City property to Cole Paxton for $2000 per acre with the stipulation that Mr. Paxton pay for all survey and cost incurred due to the sale,

Roll call vote: Yes – John Morley, Debbie Bowers, Jakob Erdmann.

                            No – Steve Clubine, Hanna Goosen.

                            3 to 2 Motion Passes

2. Owen Miller previously received permission to graze horses on City owned land near the Southeast Lagoon. Miller requests an annual lease agreement between him and the City that would attest to the land he is allowed to use, what fencing would be allowed along with the agreements timeframe.    

Alderman Goosen made a motion, seconded, to approve an annual lease agreement document between Owen Miller and the City be drafted to allow Mr. Miller to graze his horses stipulate the timeframe, what fencing is required and a description of land that is allowed to be used, all-in favor, motion carried.

Old Business:

Discussion on the options for receiving dog pound monetary donations.  Tabled to discuss further with the Auditor.

New Business:

Discuss opening new bank account for the transportation tax fund.

Alderman Goosen made a motion, seconded, to approve opening a new bank account for the transportation tax fund, all-in favor, motion carried.

Miscellaneous Business: 

Prosecuting Attorney Candidate LaChrisha Gray in attendance to introduce herself to the City Council.

Discussion on the Main Street Façade ordinance and how it pertains to fences.

Alderman Erdmann made a motion, seconded, to adjourn, all in favor, motion carried.

Meeting Adjourned 9:12 p.m.

__________________________                                                ____________________________

Steve Clubine, Mayor Pro-Tem                                                   Lisa Lawless, City Clerk

_____________________

Approved

Regular Board Meeting

June 21, 2022

The City of Windsor Board of Aldermen held its regular meeting on Tuesday, June 21, 2022, at 7:30 p.m. in the City Hall meeting room at 125 S. Main.

Mayor Pro-Tem Clubine called the meeting to order at 7:30 pm with the following Aldermen present: John Morley, Debbie Bowers, Steve Clubine, Jakob Erdmann, and Newell Whetstone.  Absent: Hanna Goosen.

Alderman Morley made a motion, seconded, to approve the minutes, all in favor, motion carried.

Alderman Bowers questions the gravel that was purchased for the drive going up to the American Legion.  Public Works Director Lance Tucker stated the drive was tore up during a past water leak.  Alderman Bowers would like the dates the water leak occurred.

Alderman Morley made a motion, seconded, to approve the warrants, all in favor, motion carried. 

Alderman Morley made a motion, seconded, to approve the Collector's Report, all in favor, motion carried. 

Public Works Report – The crew has been working at the SW Lagoon for the DNR inspection.  Swimming Pool looks great, and the vacuums that were purchased have really helped in maintaining a clean pool.  We need to replace our concrete saw; the replacement cost is $1200.

Alderman Morley made a motion, seconded, to purchase a new concrete saw for $1200, all in favor, motion carried.

Alderman Erdmann made a motion, seconded, to accept the Public Works report as presented by Lance Tucker, all in favor, motion carried.

Admin Report – The City Attorney has informed us that their rate will increase from $175 hourly to $195 hourly effective July 1^st.  The 2021 work comp audit payroll came in lower than was projected but due to restructuring of payroll codes; most notably the Sanitation code increase, we will owe an additional premium of $5,443.  On a good note, this will be the last year we will have the sanitation code on our audit.  Amber will be on maternity leave until August 2^nd, Rochelle Thomas has done an incredible job jumping in and learning quickly.

Alderman Whetstone made a motion, seconded, to accept the City Admin Report, all-in favor, motion carried.

Alderman Morley made a motion, seconded, to accept the Henry County Sheriff’s Department Report as presented by Major Hills, all in favor, motion carried. 

Planning and Zoning Commission made a recommendation to the full Board to approve Scott Lawsons plan and permit for a Recreational Vehicle Park located at 409 N Main Street.

Alderman Morley made a motion, seconded, to approve Scott Lawsons plan and permit for a Recreational Vehicle Park located at 409 N Main Street, all in favor, motion carried.

Agenda Requests:

1. Ed Pettit – Industrial Park Property proposal. Mr. Pettit was present, representing Cole Paxton, states the property would be used for a truck wash and could potentially employee several people. Aldermen would like to see a business plan and the business owner to present that plan in person.  Tabled until next month’s meeting.

2. Kristi Gillpatrick has a continuous brown water issue at the home she rents at 205 N Main Street. Lance Tucker, Public Works Director, states they have been there on several occasions and have flushed the line, but it will only clear it for a few days.  Lance believes the issue is on the City service line and he recommends tapping the property in on the Florence Street line and capping off the old line.  Aldermen agree with the plan and work will be scheduled to begin next week.

Mayor Rollins joins the meeting and Mayor Pro-Tem, Steve Clubine surrenders control of the meeting to the Mayor.

Old Business:

Alderman Clubine made a motion, seconded, to read by title only Bill No. 22-04 (Conflict of Interest), all in favor, motion carried.

Alderman Morley made a motion, seconded, to accept the first reading of Bill No. 22-04 (Conflict of Interest), all in favor, motion carried.

Alderman Clubine made a motion, seconded, to read by title only a second time Bill No. 22-04 (Conflict of Interest), all in favor, motion carried.

Alderman Morley made a motion, seconded, to accept the second reading of Bill No. 22-04 (Conflict of Interest), all in favor, motion carried, Ordinance No. 2022-04 passed.

Waterline project update – The sub application for funds has been submitted to USDA Federal office for approval.  Anderson Engineers suggest reaching out to State Reps to let them know all the issues we have had with USDA and getting this project funded.

MO-Dot Bridge work is proposed to begin on August 8^th.  Mayor shares MO-Dots suggestion for an alternate route that would run through the City Barn lot during bridge construction.

Alderman Erdmann made a motion, seconded, to approve the alternate route suggested by MO-Dot during bridge construction, all in favor, motion carried.

Open Playground project concrete bids.

Scooters Flatwork bid for playground areas 3 & 4 - $8,740.

Westport Concrete bid for playground areas 3 & 4 - $11,830

Alderman Erdmann made a motion, seconded, to approve the $8740 bid from Scooters Flatwork for concrete work at playground areas 3 & 4, all in favor, motion carried.

New Business:

Discussion on scheduling a meeting with the Sheriff to discuss contract changes.

Discussion on the Liquor License renewals.

Alderman Morley made a motion, seconded, to accept and approve the Liquor License renewals, all in favor, motion carried.

Miscellaneous Business: 

Agenda Request: Karla Harrison present to discuss possible purchase of the city owned empty lot at 119 S. Main Street for a future business.  Tabled for later review once the Harrisons have a business plan to present.

Agenda Request: Tara French present to discuss the drainage issue she is experiencing at her property.  Public Works Director, Lance Tucker, will jet out the culvert running under the street but believes the issue is on the homeowner side.

Alderman Erdmann made a motion, seconded, to adjourn, all in favor, motion carried.

Meeting Adjourned 9:14 p.m.

__________________________                                                ____________________________

Steve Clubine, Mayor Pro-Tem                                                   Lisa Lawless, City Clerk

_____________________

Approved

Regular Board Meeting

May 17, 2022

The City of Windsor Board of Aldermen held its regular meeting on Tuesday, May 17, 2022, at 7:30 p.m. in the City Hall meeting room at 125 S. Main.

Mayor Rollins called the meeting to order at 7:30 pm with the following Aldermen present: John Morley, Debbie Bowers, Steve Clubine, Jakob Erdmann, Hanna Goosen and Newell Whetstone.

Alderman Morley made a motion, seconded, to approve the minutes, all in favor, motion carried.

Alderman Clubine made a motion, seconded, to approve the warrants, all in favor, motion carried.

Alderman Morley made a motion, seconded, to approve the Collector's Report, all in favor, motion carried.

Public Works Report –

DNR - We had a representative from DNR here to inspect the SW lagoons, but we do not expect anything major on the inspection report. We did, however, promptly work to correct the things she pointed out during the inspection. Rodger Myers from DNR came in response to an anonymous water call and took chlorine samples around town; He said the residuals were within the limits. DNR also responded to an anonymous call about burning the brush pile. Completed the DMR’s for March and attended a CLE class for water in Gladstone, Missouri.

Water and Sewer - We dug up and repaired the service line going to 304 W. Washington Street and replaced the service line and valve at East Benton. I met with Thad Flemming from W&W Repairs, and it was decided on how to install the water and sewer lines for the six houses on West Jackson Street. There was a call regarding a sewer line on the 300 block of East Florence Street, but it turned out that it wasn’t the sewer main that was clogged. The meter was moved at 4 Circle Drive. Located and marked the manhole lids and water valves on 2 Highway and Y Highway. Repaired a service line that was leaking on Lakeview Drive and 605 South Franklin Street. The new sewer jetter was used to clean the following: the mains, the 300 Block of Jackson Street, Century Street to Holmes Street, and East Benton Street. Also, Colt Street, Jefferson Street, the elementary school, the SE Lift Station, and Grant Street Lift Station. Work was done to unclog the drains at the dog pound, but we need to dig it up as something is stuck in the line. We flushed the lines at 205 North Main Street and completed numerous locate requests that come in each month.

Cleaning and Street Repair - Tree trimming began at the SW lagoons and finished getting the mowers ready for the mowing season. Rock was put on the culvert at Colt and Bruce Street where DNR replaced the culvert. Worked on street signs and the bridge on Railroad Street, blading it and North Windsor Street. The guys worked the Spring City-Wide Clean-up with a steady flow of drop-offs. Cleaned the property at 705 West Jackson Street and 208 West Montgomery Street. Spread rock on Railroad Street and North Windsor Street. Two of our guys assisted Rob Lane with cleaning the pool, as per the agreement. We have been working to fill potholes around town We plan to start filling the pool next week and try to schedule training on both the pool vacuums that arrived for the season.

Alderman Morley made a motion, seconded, to accept the Public Works report as presented by Lance Tucker, all in favor, motion carried.

Admin Report –

Waterline Project - The bids were opened today for the waterline project and Anderson Engineering is here to present their recommendations.

Warning Sirens - Outdoor Warning Consultants informed me their evaluation should be completed soon and I will notify you of the repair costs for the four amplifiers and begin an insurance claim if the cost exceeds our deductible. They indicated they would be able to schedule the repair within one to two weeks upon receiving approval.

Code Enforcement - The Public Works Department abated the nuisances at 705 West Jackson Street and 208 Montgomery Street. Once the warm weather hits the code enforcement complaints come in steadily. Although, we do our best to keep up, we will have our new code software installed and this will be a tremendous help. I have been sending out code letters and expect them to end up going through the public hearing and clean-up process. I have attached information and the Henry County GIS map specifically for the property at 108 North Moniteau Street, Unit 2 and am trying to assess who would be responsible so I can start the process.

ARPA – I attended the webinar sponsored by DNR for information regarding the State of Missouri ARPA funds. The applications have not been released but I am signed up for alerts and will update when we receive it.

Billing – To date, 28 people signed up for the online billing and we are continuing to let customers know the site is available to them. The software has integrated well with ClerkBooks, and we can begin taking payments from our desktop.

Pool – The pool has been cleaned and the roof is being repaired. There needs to be extensive cleaning before it can be opened but the lifeguards have all received their certifications and are ready to go. MOPERM has been contacted to discuss the damage claim and I am working to get more funds to help with the roof repair. I heard from a contractor regarding the pool renovations and expect to receive a bid back soon, which will give us another choice.

Alderman Morley made a motion, seconded, to accept and to approve the City Administrator report as presented by Lisa Lawless, all-in favor, motion carried.

Henry County Sheriff’s Department Report – was presented by Major Hills relaying all incidents from the preceding month.

Alderman Morley made a motion, seconded, to accept the Henry County Sheriff’s Department Report, as presented by Major Hills, all in favor, motion carried.

Septemberfest Committee –Dennis Bowers present to ask the Board to approve an alcohol waiver at the fairgrounds for the following event dates, as well as alcohol waiver and street closures for Septemberfest August 29^th through September 4th:

Truck and Tractor Pull – September 4^th

Alderman Goosen made a motion, seconded, to approve Septemberfest from August 29^th thru September 4^th with the events at the Rodeo Grounds allowing open container and to allow a beer garden during the Truck and Tractor Pull with the stipulation the vendor has valid insurance and their State liquor license; and to approve West Benton Street closures from August 29^th thru September 4^th; and East Benton Street closure from September 1^st thru September 3^rd allowing an alcohol waiver for the 100 block of East Benton from Main Street to Windsor Street for September  2^nd and September 3^rd, all in favor, motion carried.

Chairman Dennis Bowers shared the rodeo has been cancelled and the Septemberfest Committee voted that it would not be in its best interest to move forward with the new location for the fairgrounds, but to upgrade the present location and will refund the City the funds received as well as the survey costs for the new fairgrounds.

Alderman Clubine made a motion, seconded, to waive the repayment cost of the survey and to accept refund of the funds extended to Windsor Septemberfest, upon receipt of written notice of cancellation of the contract with the City regarding the new fairground location, all in favor, motion carried.

Agenda Requests:

1. Contractor Paul Mundy asking for a variance regarding the setback for the house on 601 West Jackson Street. The front of the house would need to face St. Charles Street instead of West Jackson.

Alderman Bowers made a motion, seconded, to approve the agenda request for the variance to allow a 15-foot setback for the rear yard, all in favor, motion carried.

2. Kenneth Anstine – 503 N Commercial Street Mobile Home Variance – Mr. Anstine informed us he will not be able to attend this meeting again as he had to be out of town. The request was tabled for future review until Mr. Anstine could be present and no action was taken.

3. Ed Pettit – Industrial Park Property proposal. Mr. Pettit was not present; the request was tabled, and no action was taken.

4. Gary Ward – sewer issue at 708 South Main Street. Mr. Ward was not present; the request was tabled, and no action was taken.

Old Business:

1. Anderson Engineering – Patrick O’Bryant, Jeffrey Ceperley and Robin Ceperley were present to discuss the letter of recommendation from Anderson Engineering regarding the bids submitted today, May 17, 2022, for the Windsor Water System Improvements Project. Anderson Engineering provided a detailed bid tabulation sheet outlining all six bids received and explained their recommendation for approval.

Alderman Morley made a motion, seconded, to approve the base bid received from Flinn & Son Excavating, LLC, as presented by Patrick O’Bryant, PE, and formally outlined in their letter of recommendation, contingent upon verification, choosing not to exercise any of the deductive items or alternate items, all in favor, motion carried.

2. Swimming Pool Bid – discussion to table the bid for a week.

Alderman Goosen made a motion, seconded, to table the swimming pool bid for one week, all in favor, motion carried.

3. Website – Mayor Rollins stated he spoke to Nick Forman regarding the website, and he is in the process of building the backside of the website allowing the City to make minor changes soon. The website should be fully functional in about two weeks.

New Business:

1. Farrington Park – The park received resignations from BJ Friedly and Jennifer Pipal and is asking for approval of Grace Scott and Jennifer Lenz, to be appointed as their replacements to the park board.

Alderman Goosen made a motion, seconded, to accept the recommendation of Grace Scott and Jennifer Lenz to be appointed to the Farrington Park Board, all in favor, motion carried.

2. Dog Pound – Stephanie Storm is asking for approval of the following:
   1. Remove the panels in the dog pound to make a couple of the pens larger.
   2. A second donated air conditioner installed,
   3. Permission to use the logo for the Windsor Dog Pound, as presented,
   4. Permission to post signs with the new logo on the street and outside by the gate,
   5. Permission to increase the adoption fee to $100.00 to have the vet install donated microchips at $15.00 in dogs that are being spayed/neutered for adoption, or $65.00 for those already altered.
   6. Permission to hold a monthly adoption event at the dog pound,
   7. Permission to allow volunteers to paint the dog pound with donated paint.

Alderman Goosen made a motion, seconded, to approve signs bearing the logo Stephanie presented, be placed at the street and outside by the gate at the dog pound and to pay the extra fee of $15.00 for the vet to place donated microchips in dogs that are being spayed/neutered for adoption and $65.00 for those dogs who have already been altered, all in favor, motion carried.

Alderman Bowers made a motion, seconded, to approve a monthly adoption event at the pound, all in favor, motion carried.

Alderman Morley made a motion, seconded, to approve volunteers to paint the dog pound, subject to approval of color choices, all in favor, motion carried.

Public Works Director, Lance Tucker stated the sewer lines need to be fixed and his plan is to fix the lines making it easier to clean out and snake out each line individually.

3. People’s Service – Mr. Chris McMillan, a representative of People’s Service was present to present their company and what they do for municipalities with regard to its water and wastewater. He said, basically, they are a contracted manager that bring in licensed operators, if needed, and become a custodian of the budgets in these areas. They will supply the Board with periodic budget reports so the City would still be in control throughout the contract. When asked about the workers, he said they can talk to the city’s present employees about hiring on with them and assured that the workers they use live within a 30-minute radius. Alderman Goosen, who asked Mr. McMillan to present his company at the meeting, asked questions about the overall costs the City would incur. Mr. McMillan answered that smaller cities would find they would pay more than what they are presently paying. When pressed about the wages they pay, which the City would pay for along with their contract costs, he stated an entry level worker earns about $18.00-$21.00 per hour. He also said the staff they use rotate in and out of the cities they manage so there are always fresh eyes on it and they would become familiar with many different types of systems. The Aldermen took no action on this issue.

4. Pettis County Economic Development – report was sent by Jessica Craig, executive director at the Economic Development Sedalia-Pettis County in Missouri. The report shared many things they have been involved with. Discussion by the Aldermen, no action was necessary or taken.

Miscellaneous:

1. Mayor Rollins shared there is a new Alumni Board at the Windsor High School, and they are meeting to plan a Windsor High School Class Reunion to be held on June 25, 2022, with dinner at a cost.

2. Mayor Rollins wanted to talk about increasing the compensation of all Aldermen and the Mayor position. Alderman Morley wanted to ask that the City Administrator, Lisa Lawless and Public Director, Lance Tucker be given an increase since they have been bypassed for the last three years in order to give all the employees a small increase. Mayor Rollins asked the committees to take a look at his suggestion. Discussion was made and no action was taken.

3. Ditzfeld Container Service – Brandon at Ditzfeld wanted to ask the Alderman for a motion to approve the invoice because they underbid the price for large dumpsters used for the City-Wide Clean-Up.

Alderman Goosen made a motion, seconded, to approve the invoice submitted by Ditzfeld Container Service, in the amount of $3,265.00, all in favor, motion carried.

Alderman Clubine wanted to bring up the dead tree located near 703 S. Windsor Street. It is on private property but will eventually fall on the street causing damage. Discussion was made on how to properly deal with the dead tree.

Alderman Bowers made a motion to adjourn, seconded, all in favor, motion carried.

Meeting Adjourned 9:41 p.m.

__________________________                                                       ____________________________

Rick Rollins, Mayor                                                                                  Lisa Lawless, City Clerk

_____________________

Approved

Regular Board Meeting

April 19, 2022

The City of Windsor Board of Aldermen held its regular meeting on Tuesday, April 19, 2022, at 7:30 p.m. in the City Hall meeting room at 125 S. Main.

Mayor Rollins called the meeting to order at 7:30 pm with the following Aldermen present: John Morley, Debbie Bowers, Steve Clubine, Jakob Erdmann, Hanna Goosen and Newell Whetstone.

Alderman Morley made a motion, seconded, to approve the minutes, all in favor, motion carried.

Alderman Morley made a motion, seconded, to approve the warrants, all in favor, motion carried.

Alderman Morley made a motion, seconded, to approve the Collector's Report, all in favor, motion carried.

Public Works Report – We have received notice from Armor Equipment who received the bid award at last month’s meeting, that the Trailer-Mounted Sewer Jet Machine should be arriving next Monday, and we are excited because we already have four places that need to be jetted. We built shelves in the bay at the water plant to store parts. We also repaired the culvert under the bulk water sales by the water plant and got the tractor and mower ready for service. The valves at the SW lagoon were opened to drain them down a little. The power was out temporarily, and we took the opportunity to pull the pumps, clean and check them. Power was restored. DNR came to inspect the SW lagoon. I do not expect any major issue on the report even though there was issue with sample, but we took additional samples and couriered to Sedalia to be sure. The streets around the 4-way stop were swept. The sidewalk was jackhammered, and leak repaired in front of newspaper office; Scooter will pour the sidewalk back. We also spent time on getting the meter reading programs set up for touch reading. We assisted DNR with digging up the culvert on Colt, making sure they did not get into our waterline. Two waterlines were repaired at the bathrooms and the scout house in the Park. Discussion about how the sanitation employees are integrating in with the other areas. We lost one employee before sanitation quit running the route but the other two are working out very well. Discussion about the citizens being aware of the transition with the City no longer doing the trash route. Mayor Rollins stated the City made everyone aware well before via the newspaper, Facebook, and the City’s website.

Alderman Morley made a motion, seconded, to accept the Public Works report as presented by Lance Tucker, all in favor, motion carried.

Admin Report –Mr. Gerkin, with MODot is requesting to park the MODot truck on our city lot during the upcoming road project. MODot changed their requirements, and he can no longer park the truck at his house and would have to drive back and forth from Clinton to retrieve the truck. I have provided you information regarding the water primacy rates, which are increasing significantly this year and again next year The money collected from the primacy rates is once per year in June and all the money collected is turned over to the State of Missouri. I have not received an announcement regarding Sewer Primacy increases. Rylee Moore has accepted the position of Pool Manager for this year and Jennifer Smith has agreed to work with her on training and staffing so she will be set up and ready to go when the pool opens. The Pool is expected to be cleaned in the next couple of weeks and we are getting an estimate for the Pool roof. There is some concern about the building at 116 S. Main Street. I received a call from Taylor Bush, the City’s building inspector, because there is brick down on the side. We are checking into this and will keep an eye on it, but I think the people who bought this also bought the adjacent lot and they are likely doing repair to the outside of the building. Our hope is that the City will not have to send out a dangerous building letter and start that process. Alderman Whetstone asked regarding the visit and subsequent bill from Outdoor Warning Consulting, LLC. He stated that this system is not that old, and it seems they bill every time they come. That concern is understandable, but we also have a process in place that lets us know if the damage is such that we can file an insurance claim.

Alderman Morley made a motion, seconded, to approve the request from Mr. Gerkin with MODot to park the truck on City property, all-in favor, motion carried.

Alderman Morley made a motion, seconded, to accept and to approve the City Administrator report as presented by Lisa Lawless, all-in favor, motion carried.

Henry County Sheriff’s Department Report – was presented by Major Hills relaying all incidents from the preceding month.

Alderman Morley made a motion, seconded, to accept the Henry County Sheriff’s Department Report, as presented by Major Hills, all in favor, motion carried.

Septemberfest Committee member, Rhonda Scott, was present to discuss the upcoming Wine Stroll in the Park scheduled for September 3, 2022, beginning at approximately 1:00 p.m. until 8:00 p.m. allowing for open containers.

Alderman Morley made a motion, seconded, to accept the schedule for the Wine Stroll in the Park, including allowing open containers, as presented by Rhonda Scott, all in favor, motion carried.

Agenda Requests:

1. Shorty’s Hooks Annual Fishing Derby – Fishing Derby scheduled for April 16, 2022, beginning at 8:00 a.m. until 11:00 am

Alderman Morley made a motion, seconded, to approve the agenda request for the Easter Parade sponsored by the Oddfellows Lodge, all in favor, motion carried.

2. Kenneth Anstine – 503 N Commercial Street Mobile Home Variance – Mr. Anstine informed us he will not be able to attend this meeting as he had to be out of town at the present.

The request by Mr. Anstine regarding 503 N. Commercial Street was tabled for future review until Mr. Anstine could be present and no action was taken.

3. Ed Pettit – Industrial Park Property proposal. Mr. Pettit was present, representing Cole Paxton, who owns the property in front of Lot 14, consisting of 3.5 acres at the Industrial Park and has asked to purchase same. Discussion regarding the intentions of the proposal. Mr. Pettit stated there is a plan to build an office and shop to for the owner’s business which currently runs nine semi-tractors and trailers and needs space to accommodate the expansion. Aldermen Morley and Clubine expressed they want to see a business plan before considering any purchase. Mr. Pettit asked for the price if the City agrees to the sale. Mayor Rollins stated the last property sold for a reduced price of $2,000.00 per acre to promote growth in Windsor, however, he could not speak for the Aldermen on whether this would be the price.

The proposal of property owner Cole Paxton, represented by Mr. Ed Pettit has been tabled for more information to be provided and no action was taken.

4. Jessica Craig – Annual Report of the Pettis County Economic Development Council. Jessica Craig, Executive Director for the Council was present to give the report but had to leave unexpectedly.

The report by Jessica Craig of the Pettis County Economic Development Council was tabled for future review until Ms. Craig could be present and no action was taken.

Old Business:

1. Reading of the Election Resolution declaring the official results of the City General Municipal Election in Henry and Pettis Counties and the City of Windsor, Missouri on April 5, 2022.

Alderman Whetstone made a motion, seconded, to approve the reading of the Election Resolution, all in favor, motion carried.

New Business:

1. Mayor Rollins delivered the Oath of Office to the newly elected Aldermen: Morley, Clubine, and Whetstone, swearing them in for the term beginning April 2022 until April 2024

2. Mayor Pro-tem – Alderman Whetstone nominated Alderman Clubine to act as Mayor Pro-tem for the term beginning April 2022 until April 2023.

Alderman Whetstone made a motion, seconded, to approve Alderman Clubine to act as Mayor Pro-tem, for the term beginning April 2022 until April 2023, all in favor, motion carried.

3. Committee Assignments – Mayor Rollins presented the proposed Committee Assignments for the term beginning April 2022 until April 2023.

Alderman Morley made a motion, seconded, to approve the proposed Committee Assignments, as presented by Mayor Rollins, for the term beginning April 2022 until April 2023, all in favor, motion carried.

4. Bill No. 22-03 A Special Ordinance of the City of Windsor, Missouri, approving Anderson Engineering, Inc., to proceed with the bidding and negotiating phase, as listed in the approved EJCDC E-500 Engineering Services Agreement, dated May 14, 2020, approved by USDA on April 8, 2021.

Alderman Whetstone made a motion, seconded, to read by title only Bill No. 22-03 (A Special Ordinance of the City of Windsor, Missouri, approving Anderson Engineering, Inc., to proceed with the bidding and negotiating phase, as listed in the approved EJCDC E-500 Engineering Services Agreement, dated May 14, 2020, approved by USDA on April 8, 2021), all in favor, motion carried.

Alderman Whetstone made a motion, seconded, to accept the first reading by title only of Bill No. 22-03 (A Special Ordinance of the City of Windsor, Missouri, approving Anderson Engineering, Inc., to proceed with the bidding and negotiating phase, as listed in the approved EJCDC E-500 Engineering Services Agreement, dated May 14, 2020, approved by USDA on April 8, 2021), all in favor, motion carried.

Alderman Clubine made a motion, seconded, to read by title only a second time Bill No. 22-03 (A Special Ordinance of the City of Windsor, Missouri, approving Anderson Engineering, Inc., to proceed with the bidding and negotiating phase, as listed in the approved EJCDC E-500 Engineering Services Agreement, dated May 14, 2020, approved by USDA on April 8, 2021), all in favor, motion carried.

Alderman Morley made a motion, seconded, to accept the second reading of Bill No. 22-03 (A Special Ordinance of the City of Windsor, Missouri, approving Anderson Engineering, Inc., to proceed with the bidding and negotiating phase, as listed in the approved EJCDC E-500 Engineering Services Agreement, dated May 14, 2020, approved by USDA on April 8, 2021), all in favor, motion carried, Ordinance No. 2022-03 passed.

5. MODot Projects -
   1. Beginning in May 2022, a portion of Highway Y will be overlayed.
   2. Beginning in May 2022, a portion of Highway 2 will be overlayed; and
   3. Bid opening in June with a possible July 2022 start date, work will be done on the Highway 52 Bridge overpass at the Katy Trail

Mayor Rollins added that he was given contact information for Shannon Kelner, project manager, who can be reached at 660-885-5665 or www.modot.org

Miscellaneous:

1. Comcate, LLC software for code enforcement

Mayor Rollins stated that he watched a video, City Administrator Lawless met with Comcate, LLC to obtain pricing and information for the software that will streamline our code enforcement. Administrator Lawless stated the software could prove to be a real time saver and the pricing was less than expected at $2,000.00, annually for up to two users. The City would need to purchase an iPad or like device, and we could use our current staff to help with Code Enforcement. Discussion was made regarding the cost and a setup fee. Administrator Lawless stated the company agreed to waive the setup fee for the City.

Alderman Goosen made a motion, seconded, to approve the purchase of code enforcement software by Comcate, LLC in the amount of $2,000.00, for up to two users, all in favor, motion carried.

2. West Central Missouri Community Action Agency, the MAC and Mayor Rollins

Mayor Rollins provided flyers inviting everyone to join the event sponsored by the West Central Missouri Community Action Agency, the MAC, to be held on Saturday, April 23, 2022, from 10:00 a.m. until 2:00 p.m.

Alderman Morley made a motion, seconded, to approve the bill as presented, from Outdoor Warning Consulting, LLC in the amount of $3,010.00, all in favor, motion carried.

3. City Engineer, Scott Vogler, with MECO Engineering, was present to discuss projection grants. He stated this year MODot has sidewalk grants available and has set aside $5,000,000.00.

Discussion regarding the upcoming grants. City Administrator Lawless reminded all that we already have a “Walk Audit” done, which would help with the grant process.

Alderman Morley made a motion, seconded, to apply for the MODot Sidewalk Grant, all in favor, motion carried.

4. Pool Roof Proposal submitted by Chris Collins of Collins Construction- A Job Proposal describing the work to be performed including, but not limited to: removing all existing roofing material, excluding beams, building up walls to create a solid, level foundation, installing new trusses, overlaid with 29-gauge metal creating larger overhangs, in the amount of approximately $36,300.00.

Discussion regarding the scope of the service, pricing, and timeframe in which to act. Question on projected start and completion dates.

Alderman Bowers made a motion, seconded, to accept the proposal, as outlined, by Collins Construction, in the amount of $36,300.00, all in favor, motion carried.

5. Pool Renovation bid updated by Mid-America Pool Renovation, Inc. on April 6, 2022

Review of the updated bid proposal by Mid-America Pool Renovation, Inc. on April 6, 2022. Alderman Erdmann asked regarding the increased pricing in the updated bid proposal vs. the original bid proposal submitted. Administrator Lawless stated the updated bid is approximately $100,000.00 higher than the original bid that was submitted. Alderman Morley suggested the Budget Committee may need to hold a budget meeting to discuss funds for this project. Further discussion to go out for bids one last time to see if there is another company that would respond.

Alderman Morley made a motion, seconded, to solicit bids, with a short turnaround time, for the City Pool renovation, including replacement of the liner in the main pool with a more durable material, gutter conversion adding waterline tile and installation of new steps, all in favor, motion carried.

6. Alderman Clubine stated the fencing applied to the posts for the yard at the City Dog Pound looks very nice. Alderman Goosen replied that it was done by volunteers in approximately 4 hours.

Alderman Whetstone made a motion to adjourn, seconded, all in favor, motion carried.

Meeting Adjourned 8:36 p.m.

__________________________                                                ____________________________

Rick Rollins, Mayor                                                                          Lisa Lawless, City Clerk

_____________________

Approved

Regular Board Meeting

March 24, 2022

The City of Windsor Board of Aldermen held its regular meeting on Thursday, March 24, 2022, at 7:30 p.m. in the City Hall meeting room at 125 S. Main.

Mayor Rollins called the meeting to order at 7:30 pm with the following Aldermen present: John Morley, Debbie Bowers, Steve Clubine, Jakob Erdmann, and Hanna Goosen. Newell Whetstone Absent.

Alderman Morley made a motion, seconded, to approve the minutes, all in favor, motion carried.

Alderman Morley made a motion, seconded, to approve the warrants, all in favor, motion carried.

Alderman Morley made a motion, seconded, to approve the Collector's Report, all in favor, motion carried.

Public Works Report – We worked on the chlorine system replacing the valve and rebuilding the pump. Met with homeowner at 405 N Commercial and walked the lines with him. Dug a trench from the water plant to Well #3, installing data cable. We maintained the snowplows and scraped the slush off the roads removing a snow pile in front of Wagon Wheel. The poles for the dog run are set. Met with MECO to go over plans for the collection system and lagoon upgrades. Installed the electrical line at City Hall for the projector and screen. We removed and replaced rotted water line at the ball fields and spread some rock. We had to spend quite a bit of time reading meters as we had to backfill the trash truck several times.

Alderman Morley made a motion, seconded, to accept the Public Works report as presented by Lance Tucker, all in favor, motion carried.

Admin Report – The “Sidewalk Audit Community Walk” sponsored by the Missourians for Responsible Transportation was rescheduled to March 29, 2022, beginning at 5:15 p.m., due to inclement weather. Participants will meet here at City Hall to enjoy food provided by Jalisco and then spread out to the different neighborhoods taking pictures and making assessments. CenturyBiz will replace Bill.com as our new payment portal due to the integration issues that Bill.com created.  We hope to have that up and running within the month.  The Waterline Project is moving along with the easements being recorded and the City Attorney preparing the required Right of Way Certificate and Opinion Letter. The Wastewater Project application for the modified operating permit has been submitted with the fee. We have also received our environmental clearance requests.  The Ordinance Committee held the Public Nuisance Hearing on February 22^nd regarding 705 W. Jackson and 208 Montgomery. Both properties declared public nuisances and property owners given 30 days to appeal and if no appeal the City will clean the week of March 28^th. The City received $2,706.65, which represents a portion of the balance of all uncollected ARPA money, which was distributed to all cities. We will set meeting dates for both the Pool and Ordinance Committees.

Alderman Morley made a motion, seconded, to approve applying for the State ARPA money for the City as soon as possible, all-in favor, motion carried.

Alderman Morley made a motion, seconded, to accept the City Admin Report, all-in favor, motion carried.

Henry County Sheriff’s Department Report – Mayor Rollins stated the City really appreciated the work efforts of the Henry County Sheriff Department, with regard to the incidents which occurred in Windsor recently. Major Rob Hills affirmed things went smoothly, thanks, in part, to the help they received with Pettis and Benton County Sherriff’s Departments.

Alderman Morley made a motion, seconded, to accept the Henry County Sheriff’s Department Report, provided by Major Hills, all in favor, motion carried.

Agenda Requests:

1. Oddfellows Lodge – Easter Parade scheduled for April 16, 2022, beginning at 11:00 am

Alderman Morley made a motion, seconded, to approve the agenda request for the Easter Parade sponsored by the Oddfellows Lodge, all in favor, motion carried.

2. Boot Block – VFW Post 2610 Annual Poppy Drive scheduled for May 14, 2022, from 9:00 am to 1:00 pm

Alderman Erdmann made a motion, seconded, to approve the agenda request for the Annual Poppy Drive Boot Block sponsored by the VFW Post 2610, all in favor, motion carried.

3. Windsor Junior High and High School TOP Club Dog Pound Donation Drive

Alderman Erdmann made a motion, seconded, to approve the agenda request for the TOP Club Dog Pound Donation Drive sponsored by the Windsor Junior High and High School, all in favor, motion carried.

4. Boot Block - Windsor Fireworks Display for the Chamber of Commerce sponsored by the Windsor FFA scheduled for April 8, 2022, from 11:00 am to 4:00 pm

Alderman Goosen made a motion, seconded, to approve the agenda request for the Windsor Fireworks Display Boot Block sponsored by the Windsor FFA

Old Business:

1. Sealed Residential Mowing Bids opened from MMM Mowing and Walton’s Mowing
   145. MMM Mowing submitted a bid for small yard $145.00, medium yard $220, and large yard $260.00; with tree and brush cleanup at $65.00 per hour
   146. Walton’s Mowing submitted a bid for small yard $125.00, medium yard $175.00, and large yard $200.00; brush hauling small yard $125.00, medium yard $175.00, and large yard $200.00.

Discussion regarding the clarification of pricing on the bid submitted by Walton’s Mowing.

Alderman Morley made a motion, seconded, to approve the bid from Walton’s Mowing, upon clarification of pricing, all in favor, motion carried.

2. Sealed Hauling Bid opened from Chuck Coffey Trucking

Alderman Morley made a motion, seconded, to approve the bid from Chuck Coffey Trucking, as presented, in the amount of $5.95 per ton, all in favor, motion carried.

3. Sealed Trailer Mounted Sewer Jet Machine Bids opened from Key Equipment and Armor Equipment
   645. Key Equipment submitted a bid for a new trailer-mounted sewer jet machine, Pipe Hunter 7724, in the amount of $68, 645.00.
   646. Key Equipment submitted a bid for a used trailer-mounted sewer jet machine; however, the bid was withdrawn because it sold before the meeting.
   647. Armor Equipment submitted a bid for a new trailer-mounted sewer jet machine, 2022 Sela 747-FR2000 Classic, in the amount of $81,030.00
   648. Armor Equipment submitted a bid for a demonstration trailer-mounted sewer jet machine, 2022 Sela 747-FR2000 Classic, in the amount of $77,834.00.

Discussion regarding the warranty, life expectancy, maintenance required and “service after the sale” of the machines listed on the bids submitted.  Mayor Rollins offered information on the status of the Sewer Fund

Alderman Goosen made a motion, seconded, to approve the bid from Armor Equipment, as presented, in the amount of $77,834.00, for the demo model, all in favor, motion carried.

4. Sealed Well House Bid opened from Smico

Discussion regarding the bid and any alternatives the City may have to get a larger well house built.  The City Administrator was asked to speak to the City Engineer regarding this.  Tabled for future review.

New Business:

1. Bill No. 22-02 General Ordinances Section 710.040 (c), changing rates to be charged for wastewater service, providing an effective date therefore, and repealing all ordinances in conflict with this ordinance was discussed in that the increase is mandated by Missouri Department of Natural Resources.

Alderman Morley made a motion, seconded, to read by title only Bill No. 22-02 (General Ordinances Section 710.040 (c), changing rates to be charged for wastewater service, providing an effective date therefore, and repealing all ordinances in conflict with this ordinance), all in favor, motion carried.

Alderman Morley made a motion, seconded, to accept the first reading Bill No. 22-02 (General Ordinances Section 710.040 (c), changing rates to be charged for wastewater service, providing an effective date therefore, and repealing all ordinances in conflict with this ordinance), all in favor, motion carried.

Alderman Morley made a motion, seconded, to read by title only a second time Bill No. 22-02 (General Ordinances Section 710.040 (c), changing rates to be charged for wastewater service, providing an effective date therefore, and repealing all ordinances in conflict with this ordinance), all in favor, motion carried.

Alderman Morley made a motion, seconded, to accept the second reading of Bill No. 22-02 (General Ordinances Section 710.040 (c), changing rates to be charged for wastewater service, providing an effective date therefore, and repealing all ordinances in conflict with this ordinance), all in favor, motion carried, Ordinance No. 2022-2 passed.

2. Ditzfeld presented an offer to purchase all three of the City’s sanitation trucks: 1995 Freightliner FL70, 2010 Freightliner M-2 Business Class, and 2018 Peterbilt, and requested permission to be allowed to park them at the lot off 52 Highway

Alderman Erdmann made a motion, seconded, to approve the offer of $92,000.00, as presented, for Ditzfeld to purchase all three (3) sanitation trucks: 1995 Freightliner FL70, 2010 Freightliner M-2 Business Class, and 2018 Peterbilt, all in favor, motion carried.

Alderman Erdmann made a motion, seconded, to approve the request for parking on the city lot by Ditzfeld, all in favor, motion carried.

3. Family Dollar is requesting a variance regarding their property located in zone I-1 regarding a 3” difference in the setback on one corner

Alderman Erdmann made a motion, seconded, to approve the variance requested by Family Dollar, all in favor, motion carried.

4. Alley between Franklin and Tebo streets from Colt Street to Jackson Street

Discussion regarding blocking the alleyway that is property of the City. There is a need for a “No Thru Traffic” sign to be placed.

Alderman Erdmann made a motion, seconded, to approve the installation of a “No Thru Traffic” sign for the alley, between Franklin and Tebo streets from Colt Street to Jackson Street all in favor, motion carried.

Miscellaneous:

1. Burning leaves within City limits

Discussion initiated from Alderman Goosen regarding burning leaves within the City sharing the concerns of some citizens. Discussion tabled with no action required at time.

2. Warning Siren Maintenance

The bill from Outdoor Warning Consulting, LLC, was presented, for approval and payment for maintenance and battery replacement.

Discussion regarding the siren set off by the State of Missouri regarding the yearly tornado warning with no prior or post announcement being made.  The Board will ask Alderman Whetstone to make an announcement following the state’s warning.

Alderman Morley made a motion, seconded, to approve the bill as presented, from Outdoor Warning Consulting, LLC in the amount of $3,010.00, all in favor, motion carried.

3. Rachel Deweese gave her notice and request is made to post an ad for replacement of a part-time Code Enforcement officer/office assistant

Discussion regarding a program used by the City of Sedalia to aid in Code Enforcement.  Alderman Goosen had some information on the Comcate Software and a contact in Sedalia to inquire for further information. Major Hills suggested pricing could be subject to the size of the City.

Alderman Morley made a motion, seconded, to post an ad for a parttime Code Enforcement office/office assistant, all in favor, motion carried.

4. School easement for underground fiber line

Discussion regarding the school’s plan to connect fiber from the high school to the elementary

5. Pool cleaning, vacuums, and previous bid for liner replacement

Review of the proposal from Preservation Pools and Fountains, Ltd, to clean the liner for the coming season. The cleaning of the pool liner was already approved in a prior meeting; therefore, a new motion was not necessary.

Discussion regarding the proposal from Arlan Pool Company for the purchase of an ARVAC manual pool vacuum, in the amount of $3,000.00 and an Aquamax robotic vacuum, in the amount of $2,400.00.

Alderman Goosen made a motion, seconded, to purchase both the manual and robotic vacuum for a discounted price, in the amount of $4,500.00, including delivery and training, all in favor, motion carried.

Discussion regarding the prior bid submitted from Mid-America Pool Renovation, Inc.

Alderman Goosen made a motion, seconded, to approve the bid to include, removal and installation of a new liner in the main pool, adding waterline tile, and installation of new steps, not to exceed the amount of $250,000.00, all in favor, motion carried.

6. Inquiry regarding the meeting with Rock Island. The initial dates were not possible, and rescheduling is needed.

Alderman Bowers made a motion to adjourn, seconded, all in favor, motion carried.

Meeting Adjourned 9:07 p.m.

__________________________                                                ____________________________

Rick Rollins, Mayor                                                                          Lisa Lawless, City Clerk

_____________________

Approved